Part Time Personnel Specialist - Community Services

Part Time Personnel Specialist The City of Anaheim Community Services Department is seeking a highly organized and detail orientated Part Time Personnel Specialist to perform complex specialized employment and recruitment duties. In addition, perform front desk duties, including greeting customers, answering telephones, etc. An ideal candidate will have experience with applicant tracking systems (NEOGOV, etc.) and familiarity with various Human Resources Information Systems (AMS, IFAS, etc.). This position is responsible for conducting part time recruitments for the Community Service Department delegated positions. The mission of the Community Services Department is to enrich the lives of individuals, families, and the community through services, facilities, and programs in Anaheim. This is a part-time position usually averaging 30 hours per week (Monday-Friday). A minimum number of hours is not guaranteed. Essential Functions On a bi-monthly basis, tracks yearly work hours and merit hours for all part-time employees. Through the use of a computer terminal and associated word processing software, prepare all recruitment job flyers, interview rate sheets, and questions for the delegated employment activities; ensure all applicable State, Federal laws and city policies are in compliance. Maintain up-to-date mailing lists for job bulletins. Maintain accurate and up-to-date card files for active/in-active employees. Through the use of a computer terminal, input a large volume of personnel actions affecting part- time employees such as new hires, merit increases, promotions and terminations. Complete employment verifications by phone and/or mail. Maintain an interest card file of selected part-time classifications. Maintain accurate recruitment files and eligibility lists for all part-time positions. Set up interview appointments; notify applicants of their status by mail and/or phone. Compose and type a wide variety of correspondence using judgment and requiring knowledge of delegated employment policies and procedures. Compose and place newspaper ads for current recruitments. Greet the public and answer questions over the counter and by telephone. Explain policies and procedures related to delegated employment activities. Compile information for a variety of narrative and statistical reports, locating sources of information, devising forms to serve data and determining proper format for finished report. Maintain accurate personnel files for part-time employees; ensure files are in compliance with Federal, State and local laws. Review Part-time step hours report of delegated employees to determine merit due dates, initiate merit process and submit to management for approval; input authorized action forms. Perform related duties and responsibilities as required. Additional functions when assigned to Community Services Department: Ensure part time employees are current with Tuberculosis (TB) tests and work permits by maintaining complete and accurate files. Fingerprint employee candidates and program volunteers and ensure compliance with State Department of Justice submittal process. Qualifications Experience: Performing highly complex professional support functions involving extensive record keeping, interpretation of policies and procedures relative to recruiting and hiring activities and a high level of independence of action in performing duties. Knowledge: Pertinent payroll rules and regulations; modern office equipment and procedures; proper telephone etiquette; computer terminals and associated software; English usage, spelling, grammar and punctuation; basic math; advanced record keeping methods; pertinent procedures related to the delegated employment activity. Ability: Operate a computer terminal with accuracy and use of associated software; read, understand and apply complex materials; accurately process payroll/personnel actions; proofread and detect errors in typing, spelling and punctuation; establish and maintain extensive, complex record keeping systems; organize work and set priorities; develop procedures; compile data and prepare narrative and statistical reports; compose correspondence; understand pertinent procedures and functions quickly and apply them without immediate supervision; establish and maintain effective relationships with those contacted in the course of work; keyboard at a net corrected speed of 50 words per minute. Required screening: Successful candidate will undergo a reference/background check (to include a conviction record) and pass a post-offer pre-employment medical examination, including a drug/alcohol screening. The City of Anaheim utilizes E-Verify and requires new employees to provide documentation to establish both identity and work authorization. Equal Opportunity Employer #J-18808-Ljbffr City of Anaheim