Academic Affairs Data Collection and Documentation Coordinator

Job Description

Job Description

EQUAL OPPORTUNITY: Brenau University is an equal opportunity employer and educator. The university does not discriminate on the basis of race, color, sex, sexual orientation, pregnancy, national or ethnic origin, age, religion, creed, disability, marital status, veteran status, citizenship, genetic information, or any other category protected by applicable federal or state laws in its employment practices or educational programs.

HIRING PROCESS: All submitted application materials are forwarded to the appropriate department for review. Hiring recommendations are made at the departmental level.

DRUG-FREE WORKPLACE: Brenau University is a drug-free workplace as certified by the Georgia Workers Compensation Board.

ELIGIBILITY : Successful applicants must be eligible to work in the United States on or before the confirmed start date. This includes being a U.S. citizen, a lawful permanent resident, or a foreign national with work authorization that doesn't require employer sponsorship. Individuals must maintain this eligibility throughout employment.

Minimum Qualifications :

• Bachelor's degree in a relevant field (e.g., education, social sciences, mathematics).
• Strong analytical skills and experience working with large datasets preferred
• Prior experience working in higher education a plus; must demonstrate proficiency in all Microsoft Office programs (Word, Excel) and Google suite (eg. Docs, Sheets)
• Strong technology, communication, and organizational skills
• Ability to provide logistical support for various offices with special attention to detail, time management, and task prioritization skills.
• Interest in data systems, reporting, and continuous process improvement.
• Ability to work independently and remain productive in a computer-based environment for extended periods.

Application Process:

• Please provide a brief cover letter detailing relevant education, experience, and interest related to this position.

Job Duties & Responsibilities:

• Act as a point of contact between Academic Affairs and other University offices to ensure timely and productive communication and alignment on data collection needs and processes.
• Help the institutional research office with benchmarking metrics for the university against data collected in other institutions.
• Collect, organize, and analyze data to support college-wide reporting needs, including internal requests and external/state/federal requirements
• Develop and maintain reports using tools such as Microsoft Excel (including pivot tables, XLOOKUP, and other advanced functions) and Google Workspace applications.
• Ensure accuracy, consistency, and integrity of data across multiple systems and reporting platforms.
• Create / update end user documentation and other resources related to data collection processes and related software.
• Assist in maintaining institutional documentation related to accreditation, assessment cycles, and effectiveness initiatives.
• Interpret standards and translate them into practical guidance for campus stakeholders
• Collaborate with academic and administrative units to promote a culture of evidence, continuous improvement, and data-informed decision-making.
• Support preparation for accreditation reviews, reports, and site visits as needed.
• Other duties as assigned.

Supervisory Responsibilities:
No supervisory responsibilities required.

Work Hours:
Full-time. 37.5 hours per week. Generally, Monday-Friday from 8:30 a.m.- 5:00 p.m. Hours may be extended to meet the needs of the department. Nights/weekends as needed.

Appointment Length:

12 months, continuous

Environmental and Working Conditions/ Physical Demands and Aptitudes:
Sedentary work. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Prolonged periods sitting at a desk and working on a computer. Must have the ability to travel short distances, and/or drive a vehicle to deliver and pick up materials. Exerting up to 15 pounds of force to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Title IX Implications:

Responsible employee
Any employee who is not a confidential employee. Brenau University requires that all Responsible Employees MUST report any possible sexual harassment or discrimination based on sex to the Title IX Coordinator when the employee has information about conduct that reasonably may constitute sex discrimination or sex-based harassment under Title IX or this part. Employees are encouraged to report these concerns in writing via email. When an employee or a student (or a person who has a legal right to act on behalf of a student) informs any employee (including both Responsible and Confidential employees) of the employee’s or student’s pregnancy or related conditions, that employee must promptly provide that person with the Title IX Coordinator’s contact information and inform that person that the Title IX Coordinator can coordinate specific actions to prevent sex discrimination and ensure the employee’s or student’s equal access to the Recipient’s education program or activity.

Payroll Status:
Hourly, Non-Exempt (paid bi-weekly)

Campus Designation:
This is an on-site position based at the Historic Gainesville Campus located in Gainesville, Georgia.

Remote Work Available:
No

Travel Requirements :
Occasional local travel and operation of a university vehicle and/or one’s own vehicle required. Must be at least 21 years of age, possess a valid Georgia driver’s license, and good driving record.

Benefits:
Dependent upon employment status, years of service and worker category. Explore all that Brenau offers for Your Health, Your Mind, Your Finances, & Our Community here: -resources/job-opportunities/.

Special Requirements: Brenau University conducts various screenings to ensure a safe and secure environment. These checks are a condition of employment and may be performed at different times throughout employment. (1) Background Checks: All new hires must undergo a criminal background check. To maintain employment, individuals must have and maintain a favorable criminal history. The university may also conduct random background checks. Additional checks may be performed for certain roles. (2) Credit Checks: required for positions that handle university funds or credit cards or as otherwise required. (3) Motor Vehicle and Driving Checks: employees who operate a university vehicle or drive on university business must have a Motor Vehicle Report (MVR) run as part of the new hire process or as the requirement to drive is added to job responsibilities. To be approved for university travel, employees must meet the following criteria: be at least 21 years old, have and maintain a valid Georgia driver's license, and have and maintain a good driving record. As a condition of employment, employees must report any arrest (within five days of its occurrence) to the Office of Human Resources, including traffic violations for those listed on our auto insurance policy. Disclosure of subsequent legal action (conviction, dismissal of charges, etc.) must also be reported to the Office of Human Resources. It will be evaluated considering continued employment with the immediate supervisor. (4) Drug Screening: pre-employment/post-offer drug screens and random drug screens are performed for certain sensitive positions. Random drug screens are also performed on those who travel regularly, or those who operate a university vehicle. All employees are subject to reasonable suspicion drug screening.

Additional Requirements:
N/A

Licensure Requirements:
Proof of any professional degree, license, or certification (collectively, “Credentials”) required to competently perform the work for which the employee is hired must have been submitted at the time of application for the position. Discovery during the course of employee’s employment that applicable Credentials have lapsed, been terminated, were misrepresented, or were falsified may result in immediate termination of employee’s employment.

All positions will be filled pending budgetary review.