Contract Specialist IV or Contract Specialist V

Job Description - Contract Specialist IV or Contract Specialist V (2601887) Job Description Contract Specialist IV or Contract Specialist V - (2601887) Position Information The TxDOT Support Services Division is looking for a driven, detail‑oriented Contract Specialist to join our team! You' ll take the lead on managing a statewide letting. This position will also oversee a portfolio of Facilities Planning and Maintenance contracts that keep our buildings and infrastructure running smoothly. If you thrive in a fast‑paced environment and enjoy work that directly supports the division, this role is for you. At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include flexed and compressed work schedules, wellness leave incentive, in‑house wellness center, career development programs, tuition assistance, and various other benefits. Contract Specialist IV- B22, $57,614- $93,138 Contract Specialist V- B24, $65,104 - $106,634 The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant’s work experience, education, skill level and all other appropriate factors, and based on business needs. Work Location: 6230 Stassney Ln, Austin, Tx 78744 Minimum Salary 57,614.00 Maximum Salary 106,634.00 Anticipated Starting Salary: Contract Specialist IV: $70,000 - $90,000 or Contract Specialist V: $91,000 – $105,000 Pay Basis Yearly FLSA Status Exempt Work Locations Stassney Hq - Main 6230 East Stassney Lane Austin 78744 Travel Yes, 25 % of the Time Shift Day Job Shift Details 40 Location Flexibility Onsite Location Flexibility Details Monday-Friday, 40 hours per week, compressed allowed, and up to 8 hours, telework after an initial onboarding period. Benefits and Perks At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including: Retirement Plans Alternative and/or Flexible Work Schedules Paid Leave and Holidays Health Premiums paid at 100% for Full-Time Employees On-the-Job Training Tuition Assistance Program Holistic Wellness Program with Leave Incentives Career Development and Advancement Opportunities Family-Friendly Policies and Programs In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance. For a complete list of our total compensation package please visit our website at: Total Compensation Package To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov) Contract Specialist IV Salary Group B22 $57,614 - $93,138 Contract Specialist V Salary Group B24 $65,104 - $106,634 Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence. Performs highly advanced contract duties in direct support of agency transportation‑related programs to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence. Contract Specialist IV Develops, writes, revises and/or prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports. Negotiates contract renewals and amendments. Assists in developing plans for implementing new contract evaluation requirements. Assists in monitoring contractors' insurance certificates. Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution. Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures. Composes and transmits conditional award notices. Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions. Ensures contracts are payable and meet all legal requirements. Executes agreements and contracts. Administers a statewide contract program to include reviewing proposals/work orders, issuing work orders, monitoring dollars allocated and spent under contracts Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence. Makes presentations at local, state and federal levels. May serve as a lead worker and the related tasks. Meets with project managers to identify objectives, needs and issues concerning project contracts. Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre‑construction/pre‑bidding conferences and public bid openings. Prepares cost analysis studies for contracts. Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions. Performs other job responsibilities as assigned. Contract Specialist V All of the above, and: Develops plans for implementing new contract evaluation requirements. Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur. Monitors contractors' insurance certificates. Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions. Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures. Administers a statewide contract program to include reviewing proposals/work orders, issuing work orders, monitoring dollars allocated and spent under contracts Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions. May serve as a lead worker by serving as a resource for complex questions: presenting workflow and operational updates to the supervisor/manager; providing input on team members career conversations; and approving leave requests to ensure operations coverage. Coordinates start‑work date ensuring all necessary materials will be available for the contractor. Coordinates, reviews, processes and monitors third party advanced funding agreements and supplemental agreements. 4 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis. 5 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis. Licenses and Certifications: Contract Specialist IV/Contract Specialist V Valid driver’s license. This position requires driving a state vehicle. Safety Impact Certificate (may obtain after hire) Certified Texas Contract Mgr (CTCM) orCertified Texas Contract Dev (CTCD) (must obtain certification within 9 months of hire) Preferred Qualifications: Contract Specialist IV/Contract Specialist V Considerable knowledge of contract development, management and oversight for high dollar state contracts preferred. Contract Specialist IV Extensive knowledge of: Contract development and oversight Contract negotiation, development and management methods Contract writing and specifications Contract administration/management systems Applicable laws, rules, and regulations Legal terminology Applicable computer operating systems and relevant applications Auditing and investigative methods, practices and procedures Generally accepted accounting principles, procedures and terminology Contract record-keeping Contract billing procedures Considerable knowledge of: Methods and procedures used in building maintenance and repair Americans with Disabilities Act, modifications and requirements including accessibility standards Public relations for maintaining effective working relationships with individuals and groups, both internal and external Analyzing business, technical and managerial problems and developing, recommending and implementing effective solutions Analyzing and organizing business and technical data Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency Prioritizing and organizing work assignments Using standard office equipment Preparing and maintaining confidential and sensitive records, files, and reports Developing and giving presentations Using computers and applicable programs, applications, and systems Maintaining a safe working relationship with others Monitoring contracts and procedure Training in a classroom, office, or field environment Other Attributes: Exercises logicandreasoning todefineproblems, establish factsanddraw valid conclusions; makes decisions that support business objectives and goals Contract Specialist V Greater skill in the above and: Extensive knowledge of: Contract record-keeping Contract billing procedures Persuasion and negotiations of critical issues Research and analysis methodologies Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area Preparing legal documents including opinions, case law summaries and legislative impact statements Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures Collecting, sorting and compiling data Evaluating products, equipment and material Physical Requirements and Working Conditions: Contract Specialist IV/Contract Specialist V Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs Standing-prolonged periods of time Repetitive Motion-substantial movements of the wrists, hands, and/or fingers Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. Click on the appropriate occupational category to view the MOS codes . The Texas Department of Transportation is an Equal Opportunity Employer. If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990. #J-18808-Ljbffr Texas Department of Transportation