Coverage Coordinator

Job Description

Job Description

Ready to put your organizational skills to work in a role that keeps our residential programs running smoothly?

The Arc Oneida-Lewis is seeking a Coverage Coordinator to join our Residential Services team! If you're highly organized, thrive in a fast-paced environment, and enjoy solving staffing challenges while supporting a mission-driven organization, this could be the perfect opportunity for you.

ABOUT THE ROLE:

As a Coverage Coordinator, you will play a critical role in ensuring appropriate staffing coverage across our residential programs. Working closely with Residential Leadership, you will coordinate schedules, fill open shifts, maintain staffing plans, and help ensure the health, safety, and well-being of the people we support.

This position is ideal for someone who enjoys organization, communication, and problem-solving while making a meaningful impact behind the scenes.

Responsibilities:

• Coordinate staffing coverage for residential homes using established staffing plans.
• Develop and maintain weekly coverage schedules, identifying filled and vacant shifts.
• Communicate staffing needs and coverage updates with Residential Leadership.
• Serve as the primary contact for filling vacant shifts and maintaining communication with per diem and float staff.
• Utilize approved communication systems to advertise and fill open shifts.
• Maintain staffing records and coverage documentation accurately and timely.
• Assist Residential Leadership in monitoring staffing needs and arranging coverage while minimizing overtime whenever possible.
• Maintain leave calendars and assist with time-off coordination to ensure adequate staffing levels.
• Participate in staffing plan reviews and help implement coverage processes and systems.
• Ensure required payroll documentation related to differentials, paid-to-sleep shifts, and other staffing adjustments is submitted accurately and on time.
• Participate in administrative meetings, trainings, committees, and other agency initiatives as assigned.
• Assume on-call responsibilities as assigned and respond to staffing needs that may arise during evenings or weekends.
• Promote confidentiality, compliance, safety, and all Agency policies and procedures.

Qualifications:

Required:

• Associate's degree and 2-year experience in working in an OPWDD residential home, or a High School Diploma and 3 years' experience in working in an OPWDD residential home.
• Preferred Administrative Assistant Experience or one year experience in scheduling.
• Strong organizational and time management skills.
• Excellent communication skills with the ability to communicate effectively by phone, email, text, and in writing.
• Proficiency with Microsoft Office and scheduling/timekeeping systems.
• Ability to work independently while collaborating effectively with a variety of team members.
• Ability to travel between locations and meet Agency qualifications to operate Agency vehicles.
• Flexibility to work occasional evenings, weekends, and on-call assignments as needed.

Preferred:

• Administrative Assistant experience.
• Experience with employee scheduling, workforce coordination, or staffing management.

PAY & PERKS: Your journey toward making a difference begins here!

Additionally, we offer superb benefits and perks for full-time employees including:

• A comprehensive benefits package
• Generous paid time off
• Paid training and professional development opportunities
• Opportunities for career growth and advancement
• Supportive and collaborative work environment
• The opportunity to make a meaningful difference in the lives of people with disabilities every day

If you are a detail-oriented professional who enjoys coordinating people, solving problems, and supporting a mission-driven team, we encourage you to apply today!

WHAT SETS US APART:

Founded in 1954, The Arc, Oneida-Lewis Chapter is a premier human services agency in the healthcare field. Our agency was started by parents who envisioned a rich, full life for their children with disabilities, inclusive of their community. Many of those families still champion these efforts today. We employ 700 staff and support over 1,400 people throughout Oneida and Lewis Counties. We provide a full spectrum of educational, vocational, employment, residential, family support, guardianship, respite, recreational, and day habilitation for people with developmental disabilities and their families. We own and operate integrated businesses in our community, including our Progress Industries business enterprise, a leading supply chain partner for small and large companies regionally and nationally.

The Arc Oneida-Lewis, where making a meaningful impact is not just a job; it's a calling! As a premier provider of services, support, and advocacy for individuals with developmental, intellectual, or physical disabilities, we are dedicated to enriching lives and fostering inclusion. Our mission is clear: to provide a full spectrum of educational, vocational, employment, residential, family support, and a myriad of other services for people with developmental disabilities and their families.

Our employees thrive in an inclusive and positive work culture that values collaboration, empathy, and a commitment to making a difference. Joining our team means becoming part of a community that is not just about work but about building a supportive environment where everyone can flourish. More than a workplace-be part of a team dedicated to changing lives!

The Arc firmly believes in and subscribes to fair employment practices and opens its facilities to every qualified person. In all employment practices, and related decisions, we are committed to prohibiting discrimination on the basis of race, color, creed, national origin, religion, sex, sexual orientation, gender identity or expression, age, marital status, disability, genetic information, predisposition or carrier status, military status, domestic violence victim status, non-job related conviction record, Vietnam-era or special disabled veteran status, or any other category protected by applicable law.