Administrative/Accounting Assistant

Job Description

Job Description

Part-Time Administrative/Accounting Assistant

Location: Naples, FL
Job Type: Part-Time
Schedule: Flexible, 20–25 hours per week
Pay Rate: $23.00–$25.00 per hour

Position Overview

We are seeking a detail-oriented and organized Administrative/Accounting Assistant to support daily finance and accounting operations. This role is ideal for an experienced accounting professional with a strong background in payroll processing, QuickBooks, Excel, and financial reporting.

The successful candidate will be comfortable working independently, managing multiple accounting responsibilities, and maintaining accurate financial records while supporting payroll administration, reconciliations, and month-end and year-end reporting. This position offers a flexible part-time schedule of 20–25 hours per week.

Key Responsibilities

• Process biweekly and semimonthly payroll, including preparing related journal entries for month-end and year-end closing.
• Maintain accurate 401(k) contribution records and ensure timely reporting and uploads to the plan administrator.
• Reconcile monthly bank statements and accurately categorize and record transactions in QuickBooks.
• Maintain weekly financial reports, including cash flow, sales activity, and internal KPI tracking spreadsheets.
• Record annual adjusting journal entries provided by the tax preparer and verify consistency with finalized year-end tax returns.
• Assist with general accounting duties, including data entry, account reconciliations, and financial record maintenance.
• Support month-end and year-end closing procedures to ensure accurate and timely financial reporting.
• Maintain organized financial documentation and assist with other accounting-related tasks as needed.

Required Qualifications & Skills

• Previous experience in payroll administration and general accounting.
• Proficiency in QuickBooks , including daily transactions, account reconciliation, and financial recordkeeping.
• Strong Microsoft Excel skills, including formulas, pivot tables, spreadsheet formatting, and data organization.
• Working knowledge of accounting principles, payroll procedures, and journal entries.
• Exceptional attention to detail and a high level of accuracy.
• Ability to work independently, manage deadlines, and maintain confidential financial information.
• Strong organizational and problem-solving skills.

Schedule & Compensation

• Part-time: 20–25 hours per week – this position will eventually become full time.
• Flexible hours to accommodate the right candidate
• Pay: $23.00–$25.00 per hour, based on experience

Ideal Candidate

The ideal candidate is dependable, analytical, and comfortable handling payroll and accounting responsibilities with minimal supervision. Someone who enjoys working with financial data, maintaining accurate records, and keeping accounting processes organized will thrive in this role.