Institutional Giving & Special Campaigns Assistant

Job Description

Job Description

POSITION SUMMARY  

The Institutional Giving & Special Campaigns Assistant will join a 17-person Marketing & Development team raising nearly $14 million annually from individual donors, foundations and institutions, corporations, special events and government to support our free programs in New York City parks. This position will support our Institutional Giving & Special Campaigns portfolio. Reporting to the Manager of Institutional Giving and working closely alongside the 4-person Institutional Giving & Special Campaigns team, the Assistant will  support the team to successfully secure and steward grants and donations. The Assistant should be interested and enthusiastic about delving into the world of fundraising, with a focus on grant writing, and will gain valuable professional experience supporting our programs. 

The Assistant must be available to work up to 15 hours per week between September and December. Start and end dates are flexible. This is a paid, hourly position. Hybrid work required.

RESPONSIBILITES

• Assist with timely and accurate data entry and administrative tasks in Salesforce database;
• Assist with recordkeeping, such as filing award letters and check copies;
• Prepare timely acknowledgment letters for received gifts;
• Assist with scheduling internal meetings;
• Support grant proposal and report preparation, especially preparing materials such as photo selections, testimonials, standard financial documents, donor lists, and other common attachments;
• Assist with fundraising events, such as set-up and guest check-in
• Conduct and prepare research on prospective sources of institutional, individual, and corporate funding;
• Assist with tracking correspondence and progress with institutions and individuals;
• Additional tasks may be assigned based on department need and interest.

QUALIFICATIONS 

• Up to 2 years of development or fundraising background preferred (academic or past internship experience).
• Must be able to work independently and remotely, using a personal computer equipped with wifi, camera and microphone for video conference calls;
• Ability to commute for in-person work at our office as needed;
• Must demonstrate strong written and verbal communication skills, and have strong organizational skills and meticulous attention to detail;
• Interest and experience in writing, editing, and research;
• Proven ability to prioritize and work effectively under deadlines;
• Strong CRM skills and knowledge of Google Drive applications preferred;

ABOUT CITY PARKS FOUNDATION

At City Parks Foundation (CPF), we are dedicated to invigorating and transforming New York City parks into dynamic, vibrant centers of urban life through arts, environmental education, sports, and community building programs for all New Yorkers. Our ethos is simple: we believe thriving parks mean thriving communities.

Community engagement includes Partnerships for Parks, a public-private program of City Parks Foundation and NYC Parks, which supports and champions a growing network of community leaders who care and advocate for the transformation of our neighborhood parks and the Parks and Open Space Partners-NYC coalition of conservancies and alliances. We also administer the NYC Green Fund, a regranting program for parks and open space nonprofits and grassroots organizations.

We produce SummerStage, the iconic free, outdoor performing arts festival in NYC, presenting world-class artists from across the globe and our own neighborhoods on our mainstage in Central Park and in local parks in all five boroughs, and our Swedish Cottage Marionette Theatre and roving PuppetMobile present marionette puppet theater throughout New York City.

We connect youngsters to nature in the urban environment through progressive, experiential teaching. Using parks as classrooms, we provide learning experiences and hands-on activities in urban forests, coastal areas, and gardens.

Free golf, tennis, track & field, soccer, and fitness programs bring high-quality instruction and equipment into areas where few organized athletic opportunities exist. We offer leveled training, year-round scholarship coaching, and special pro events.

Applicants must be authorized to work in the United States. City Parks Foundation does not offer visa sponsorship.

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