Middle School Principal Secretary C

Middle School Principal Secretary C Position / Title: Middle School Principal Secretary C Bargaining Unit: DUSA Department/Location: Secondary Schools Instruction and Equity Calendar Days: 260 Reports To: Building Principal JD Revision Date: 07/11/2023 Function / Position Summary Provide administrative support to the principal, prioritizing tasks daily or as assigned, meeting assigned timelines. Work with the administrator to ensure the efficiency of daily school/department operations as assigned. Serve as the communication liaison between the administrator and district stakeholders, upholding School District U-46 ICARE Standards, consistently providing professional and courteous customer service in a timely manner. Maintain confidentiality of student, staff and department information within the school and community. Job Duties / Responsibilities Schedule and coordinate calendars, meetings, and appointments for the Administrator on a daily basis. Prioritize tasks to meet timelines on a variety of projects (as assigned). Responsible for general office duties including answering phones, greeting and directing office visitors, and assisting and supporting staff. Screen phone calls and transfer to the appropriate party. Receive and sort correspondence for and on behalf of the supervising Administrator including the original "draft" of memos, forms, newsletters, reports, and other correspondence and the dissemination thereof (as assigned). Organize department files, prepare bank deposits, deposit monies, write checks with documentation for payments, prepare for yearly financial audits, and organize and compile weekly, monthly and annual reports and/or reconciliations as directed by the Administrator. Maintain verifiable department inventory reports and order supplies as needed and approved by supervising Administrator. Facilitate the efficient placement of substitutes (as needed). Serve as timekeeper to ensure timely and accurate absence management or workforce data processing for building or department staff (as assigned). Lead and/or participate with student registration and enrollment (as assigned). Prepare, update, and/or maintain confidential student and/or department files. Schedule and coordinate all functions to ensure the proper preparation in advance of school and/or public events assigned. Other duties as assigned. Education High School diploma or equivalent required. Experience / Knowledge Five (5) years of secretarial experience, preferably in an educational setting. Working knowledge of Microsoft Office suite and Google applications. Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines. Familiar with online student information systems (e.g., Infinite Campus) preferred. Physical Demands Ability to work on a computer/telephone over the major portion of the day. Ability to lift up to 25 pounds. Secretarial Classification Criteria Classification A Ability to communicate and interact with staff and co-workers in a professional manner. Demonstrates positive customer service skills. Demonstrates confidentiality. Ability to work independently. Ability to prioritize tasks. Demonstrates organizational skills. Keeps accurate filing. Maintain appropriate inventories and online file management. Able to use office machines (e.g., laminator, fax, intercom, phone, copier). Accurate typing/keyboarding. Working knowledge of computer programs. Willingness and ability to learn. Classification B Utilize excellent written and verbal communication skills (parents, staff and students). Responsible for tracking and balancing building/department expenditures (if applicable). Working knowledge of computer program Word and Excel. Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.). Classification C Demonstrates appropriate decision making in support of or in absence of director or supervising administrator. Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building. Proficient in specialized computer programs and applications. Responsible for creating and initiating written and verbal communication (community and district officials/representatives). Responsible for maintaining director or supervising administrator calendar/schedule (if applicable). Responsible for office management, environment, staff, finances (banking and financial software). Ultimately responsible for coordination, organization, facilitation of district level department/building. Terms of Employment This is a 12-month DUSA position. Salary and benefits as established by the Board of Education. #J-18808-Ljbffr Illinois School District U-46