Administrative Supervisor

Location: Yonkers, New York Department: MMG - Operations Bronx & Lwr Westchester Work shift: Day. Work days: Mon-Fri. Scheduled hours: 8:30 AM-5 PM. Daily hours: 7.5. Pay range: Administrative Supervisor: MMG Administration. Position Overview: The Administrative Supervisor at Montefiore Medical Group serves as a key supervisory partner to the Office Manager in running the organization and ensuring the seamless operation of non‑clinical functions. Responsibilities Supervise non‑clinical operations to support organizational goals and ensure efficient workflow in a primary care environment. Partner with the Office Manager to oversee daily administrative functions and staff performance. Coordinate regulatory compliance, including tracking staff licensure, certifications, and required training (e.g., BLS, OHS, performance appraisals). Maintain employee personnel files and conduct audits to ensure all regulatory standards are met. Create, manage, and reconcile staff schedules using Kronos; ensure appropriate staffing levels at all times. Coordinate staffing needs, including supplemental shifts, vacation tracking, and coverage for absences. Oversee environmental standards and inventory management to ensure a clean, safe, and compliant workplace. Assist with budget preparation, financial analysis, and reporting (e.g., variance reports, cost center allocation, overtime utilization). Analyze operational and financial data to identify trends, discrepancies, and improvement opportunities. Support HR processes including onboarding, terminations, transfers, discipline tracking, and personnel transactions. Serve as liaison with HR, Payroll, and B.I.S. for system support, payroll issues, and scheduling systems. Track and manage position requisitions and coordinate recruitment and hiring processes. Provide oversight and leadership to clerical staff, including Office Coordinators and Senior Clerks. Participate in staff evaluations and recommend disciplinary actions as needed. Plan and coordinate meetings, including agendas and minutes. Facilitate communication between administrative, clinical staff, and leadership teams. Contribute to quality improvement initiatives and monitor performance metrics. May be required to work varying hours, including evenings and weekends, to meet operational needs. Perform other duties as assigned by the Office Manager. Qualifications High school diploma required. Bachelor’s degree preferred. 4–6 years of related experience preferred. Background or exposure in fields such as accounting, finance, business, healthcare, or hospitality management preferred. Proficiency in Microsoft Office (Excel, Word, PowerPoint). Ability to learn and operate systems such as Outlook, SAP (Finance/HCM), Talent Management Systems, Kronos, CareCast, and other clinical systems. Strong organizational, time‑management, and multitasking skills. Excellent customer‑service orientation. Ability to work independently and manage multiple priorities effectively. Experience with HR and financial processes preferred. OHS Fit Test and Annual Assessment required. Shift & Work Hours Monday to Friday, 08:30 AM – 05:00 PM. EEO Statement We are an equal opportunity employer. Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. Automated Employment Decision Tools Notice (AEDT) #J-18808-Ljbffr