Compliance & Administrative Specialist

Department: Accounting / Office Support

Work Location: Mendota Heights


Job type: Seasonal / Non-Union

Pay Type / Range:

Hourly. $[28.00] - $[38.00] per hour (based on experience and qualifications)
(This pay range is a good-faith estimate of compensation for this role.)

Non-Union Benefits & Additional Information:

• Health Benefits include Medical, Vision, Dental, Pharmacy and Short-Term Disability (STD).
  • Additional Voluntary Health Benefits include Flex Savings Account (FSA).
• Company-Paid Benefits include Basic Term Life Insurance and Long-Term Disability (LTD).
• Retirement (Profit-Sharing Program) - eligibility after one year waiting period.
• Mental Health & Wellness Support provided through TEAM EAP.
• PTO Program covering all time away from work.
• Company paid holidays.
• Referral bonuses - earn rewards to help us recruit new talent.

Job Summary : The Compliance & Administrative Specialist plays a key role in supporting certified payroll reporting, general accounting functions, and daily office operations. This position serves as a backup to the front desk, assists with administrative tasks across departments, and helps ensure compliance with prevailing wage and payroll regulations. This role is ideal for someone who is detail-oriented, dependable, and comfortable working in a fast-paced, blue-collar environment with both field and office teams.

Other Requirements: All candidates are required to pass a thorough Background Check, Physical and Drug Test. References may also be checked. We participate in E-Verify.


Job Duties & Requirements:

Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.


Certified Payroll & Compliance

• Prepare and submit certified payroll reports in compliance with federal and state (prevailing wage) requirements
• Review payroll data for accuracy, including classifications, wage rates, and fringe allocations
• Maintain organized records to support audits and compliance reviews
• Assist with gathering documentation and responding to payroll-related audits or inquiries

Accounting Support

• Assist with AP processing and data entry as needed
• Support accounts payable/receivable functions, including invoice entry and tracking
• Help reconcile credit cards and other purchases

Administrative & Office Support

• Provide backup support to the front desk, including answering phones and greeting visitors
• Route calls and inquiries to appropriate departments in a professional manner
• Assist with general administrative duties such as filing, scanning, data entry, and document preparation
• Support internal reporting and tracking using Excel and other Microsoft Office tools

Cross-Functional Support

• Work closely with accounting and other teams to ensure accurate and timely information flow
• Assist with special projects and provide administrative support as needed

Preferred Education and Experience:

• 3+ years of administrative, payroll, or accounting support experience preferred
• Exposure to certified payroll, prevailing wage, or payroll compliance strongly preferred
• Experience working in construction, manufacturing, or similar blue-collar environment a plus
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail and organizational skills
• Ability to handle multiple priorities and meet deadlines
• Strong communication skills and a professional, team-oriented approach

Core Competencies Needed:

• Comfortable interacting with all levels of employees, managers, and office staff
• Willing to jump in where needed (no task is too small)
• Reliable, approachable, and able to maintain confidentiality
• Practical, hands-on mindset with a strong sense of accountability

Work Environment:

• Office-based.

Live up to our company Core Values:

• Safety - Safety in the workplace is a mutual responsibility of the employer, management and all employees. We have an expectation that all employees will play an active role in workplace safety and always promote a positive safety culture.
• Quality - Quality is the best business plan. It is an investment in our future. Quality leads to consistency. Consistency leads to happy employees, satisfied customers and a growing business.
• Respect - Respect at work is crucial as it promotes healthy relationships between coworkers and managers, as well as outside the organization. A respectful employee is a sign of a respectful organization and therefore creates a positive image of our company and our workplace.
• Integrity - Real integrity is doing the right thing, whether someone realizes it or not. Displaying Integrity helps build trust and drives a certain level of expectation. Integrity is choosing your thoughts and actions based on values rather than personal gain.
• Commitment - Commitment is the bond employee's share with their organization and its employees. Committed employees bring exceptional value to the organization through their support, productivity, determination, reliability and quality. Commitment shows and can be contagious.

Company Information:

For more than 75 years, Bituminous Roadways has aspired to be your full-service asphalt pavement solutions provider, and contractor of choice, to both work for and with. We are a union contractor with a diverse workforce dedicated to safety, innovation, continual improvement, environmental stewardship and most importantly, superior customer service.

At Bituminous Roadways, we're energetic and passionate about what we do with an excellent reputation for performance and as a place to work. Because of our continued growth, we seek qualified candidates who share our vision, values, and commitment to superior customer service.

More reasons to join BR:

• Family owned and operated
• Paid Training
• Advancement opportunities - we aim to promote within
• Family Oriented - Annual events

Bituminous Roadways, Inc. is committed to building a diverse workforce. We are proud to be an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, creed, religion, national origin, sex (including pregnancy, gender identity, and sexual orientation), marital status, familial status, age, disability, genetic information, status with regard to public assistance, veteran status, or any other characteristic protected by applicable law.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: View phone number on click.appcast.io
Email: View email address on click.appcast.io


Equal Opportunity Employer, including disabled and veterans.


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