Vendor Master Data Management Steward

Vendor Master Data Management Steward

1 year with extensions

Parsippany, New Jersey 07054

4:1 Hybrid Work Schedule

Schedule: Core EST business hours

Interview Process

1st Round with HM, 30 mins Google Meet

2nd round: 1.5- 2 hours on-site. Panel and leadership interview

This position is based in our Parsippany, NJ corporate headquarters, which currently operates on a hybrid in-office schedule. While employees are welcome to work in the office on Friday, this position must be performed in the office Monday through Thursday, with the option to work remotely from the employee's home office on Friday.

Job Description

• SAP S4/Hana Experience is a must-have
• PeopleSoft experience is a nice-to-have
• Banking verification services experience is nice to have
• Smartsheet experience is nice to have
• G-Suite experience is nice to have
• Phone skills are a plus. The selected candidate will be calling suppliers to verify banking
• This role requires heavy use of Excel and Google Sheets
• This role is focused on the "Procure-to-Pay" function of master data management. Must know vendor onboarding, invoice orders, purchase orders, and source-to-pay.

Team Summary

• The MDM team is responsible for ensuring consistency, completeness, and accuracy of data attributes based upon business and customer requirements. MDM will manage the organization's hierarchy, relationships, product grouping, content linkage, and data model.
• They are required to be a good communicator, active listener with a critical thinking mindset, who will support the operational direction of master data management within an enterprise platform.

Job Summary

• The Vendor Master Data Management (MDM) Steward will utilize processes and policies for how data is managed and accessed in our systems landscape. In addition, you will assist with the development of systems and processes for data sourcing, mastering, and dissemination of data sets across various platforms.

Essential Duties

• Manages vendor creation and updates across multiple business entities, including validating documentation (W-9, W8, ACH, Wire, EFT forms), duplicate checking (TIN, company name, address), and TrustPair banking validation system.
• Initiates Coupa Link Invitations post-vendor setup by compiling vendor summaries and contact details.
• Executes Ariba SLP Vendor Processing upon receiving new vendor notifications and managing banking verification approvals.
• Performs banking verification phone calls for ACH, Wire, and EFT details, confirming account information directly with vendor accounts receivable, documenting correspondence, and updating master records.
• Maintains and updates SmartSheet tracking tabs (e.g., Vendor Call logs) for vendors requiring secondary follow-up.
• Manages vendor data approvals and modifications in a SAP master data governance tool
• Understands business requirements and translates them into business rules to assist with configuring master data, workflows, and integration processes to effectively support the creation and ongoing maintenance of master data.
• Gains awareness of requirements for our data strategy, the data governance councils, and the design and maintenance of Master Data Management applications
• Learns to analyze business processes to determine data quality root cause.
• Seeks opportunities to provide data consulting in support of business and departmental objectives.
• Uses a systematic approach and helps develop MDM process efficiencies

Qualifications Required

• Bachelor's Degree required (preferred)
• SAP ECC or S/4HANA experience, primarily Business Partner Management
• PeopleSoft ERP experience is a nice-to-have
• Master Data Governance tool experience (SAP MDG, Cherry Works)
• 1+ years of experience in a Vendor/ Supplier/ Business Data environment required

General Knowledge, Skills and Abilities

• Intermediate verbal and written communication skills
• Intermediate time management skills
• Intermediate organizational skills and attention to detail
• Ability to multi-task
• A wide degree of creativity and latitude

Technical Knowledge, Skills and Abilities

• Knowledge of computerized data systems and Excel spreadsheets
• Google Suite package highly preferred
• Analytical and statistical knowledge
• MDM, Data Governance, and Data Quality Acumen