Fleet Supervisor

Job Description

Job Description

Fleet Supervisor
Application Deadline: 5pm on Monday, November 02, 2026
Non-Union, Exempt, Full-Time
Grade 13, $106,100 - $131,768 DOE
Location:   Kalispell, MT (Onsite)

All Offers of Employment Conditioned on Pre-employment Drug Screening and Background Check and are Subject to a One-Year Probationary Period of Employment.

POSITION SUMMARY Responsible for overseeing all fleet operations, to include the management of personnel, materials, safety, fleet maintenance, use and replacement, and other related responsibilities.  Write specifications, evaluate bids, and determine best method for disposal of retired units.

REASONABLE ACCOMMODATIONS STATEMENT
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS

1. Responsible for the overall management of the fleet to include, but not limited to:
   1. Ensure the repair and maintenance of all mechanical equipment is performed in a safe and efficient manner, ensuring that emergency needs are taken care of quickly and safely.
   2. Develop and maintain the maintenance schedules, ensuring thorough and prompt service for the fleet, to include annual DOT and boom/bucket inspections.
   3. Purchase all needed & approved repair parts; always ensure proper levels of inventory.
   4. Ensure all service records on all repairs and maintenance work performed are completed, accurate and properly maintained.
   5. Ensure all tools and equipment are properly cared for and stored properly.
   6. Design, implement and manage a fleet turnover schedule to benefit the overall condition and operation of the fleet effectively and efficiently.
   7. Design, upgrade and maintain a standardized fleet specification for selected equipment.
   8. Develop and monitor annual Fleet budget.
2. To achieve the goals of the organization, provide oversight and supervision for the activities of the fleet, including:

1. Coordinate with Human Resource department, Operations Superintendent, and Chief Operating Officer (COO) for open mechanic positions. Advertise, screen, interview and recommend a qualified applicant for hiring. Ensure selected applicant meets the minimum requirements for the open position.
2. Train all employees in accordance with their job description keeping in mind the different learning styles of employees. Ensure employees receive thorough training and appropriate assistance. Ensure employees attend designated safety and job related training. Communicate with management regarding what training is needed for employees.
3. Direct the daily activities of the mechanics through the Mechanic Foreman to ensure the safe and successful completion of all assigned responsibilities.
4. Provide ongoing feedback to the individual employees regarding their performance, reinforcing the performance which should be retained and giving direction for the performance which should be changed/corrected. Recommend disciplinary action when necessary, following FEC policies.

1. As required, issue local purchase orders to vendors; forward invoices to the Accounting Coordinator or Operations Administrative Assistant.
2. Handle assignments and conduct self professionally and courteously at all times with members, landowners, all employees, and the general public.
3. While traveling throughout the FEC system performing regular duties, be watching for system deficiencies which need attention. Document the deficiencies and turn in daily to maintenance personnel.
4. Maintain ongoing communication with supervisor regarding situations requiring immediate attention due to hazardous conditions, problems/concerns, questions, etc. Regarding hazardous conditions, contact another management individual in the absence of direct supervisor.
5. Always assist members/vendors/employees and the general public in a courteous and professional manner ensuring their continued satisfaction with FEC. Work in harmony and show respect to all fellow employees in order to promote an effective and pleasant working environment.
6. In pursuit of zero workplace incidents, promote and maintain a positive safety culture while adhering to all applicable policies outlined in the Safety Handbook. Report all incidents and potential safety hazards in a timely manner to supervisor or Safety Coordinator.
7. Become familiar with and keep current with FEC objectives and applicable policies. 
8. Perform other duties as assigned by management applying the same skill and enthusiasm as with regularly assigned responsibilities.

MINIMUM POSITION QUALIFICATIONS

Education: High School Diploma or equivalent. Graduate of an automotive trade school specializing in diesel, hydraulic and heavy truck repair preferred.

Job Related Experience: 10 years in related field. Prefer experience in diesel, hydraulic and heavy truck repair, and overall fleet management. Prefer experience in record keeping; auto repair and test equipment; truck specification with a thorough knowledge in engine types, axle ratings, gear ratio, and boom & bucket ratings.

Supervision: Experience Supervising Required.

Computer Skills: Proficient on computer, including Microsoft Office 365. Basic math skills required.

Certificates & Licenses: Must be certified in First Aid and CPR. Other Qualifications

• Valid Montana Driver’s License and be insurable to drive FEC vehicles.
• At least 18 years of age.
• Able to work 40 hours per week with additional time as needed.
• Be a team player with effective verbal and written skills.
• Able to travel occasionally out-of-area and/or overnight.
• Assume responsibility without direct supervision, display initiative and exercise good judgment.
• Legible handwriting.
• Be organized, accurate and exercise strong attention to detail.
• Exhibit excellent member relations and customer service skills.
• Able to establish and maintain working relationships with a variety of individuals, some of whom have opposing points of view.

PHYSICAL DEMANDS (Based on an 8 hour work day)Stand O (Occasionally)Walk O (Occasionally)Sit F (Frequently)Handling / Grasping R (Rarely)Reach Outward R (Rarely)Keyboarding F (Frequently)      Speaking      F (Frequently)      Vision      F (Frequently)      Hearing      F (Frequently)      Reach Above Shoulder R (Rarely)Climb R (Rarely)Crawl N (Not Applicable)Squat or Kneel R (Rarely)Bend R (Rarely)Foot or Leg Controls      O (Occasionally)      DriveO (Occasionally) Lift/Carry 10 lbs. or less R (Rarely)11-25 lbs. R (Rarely)26-50 lbs. R (Rarely)51-100 lbs. N (Not Applicable)