Administrative Assistant (Temp)

Job Title

The Office of Enrollment Management (OEM) is seeking a temporary Administrative Assistant to provide onsite administrative support across a fast-paced, high-volume division.

Responsibilities

This role supports leaders and divisional operations through a combination of routine administrative responsibilities, special projects, and cross-functional support, with assignments prioritized based on business needs. The ideal candidate is highly organized, detail-oriented, adaptable, and skilled at managing multiple priorities while documenting and improving administrative processes.

This temporary position requires 24-40 onsite hours per week, with a negotiable schedule and a pay range of $25.00-$27.00 per hour, commensurate with experience.

Responsibilities*

• Provide support within units including management of complex calendars and appointment scheduling. Partner to schedule meetings on behalf of leadership; support meeting preparation, logistics, and follow-up activities.
• Coordinate travel arrangements and prepare, review, and reconcile travel and expense reports.
• Assist with special projects, documentation and development of departmental processes and procedures.
• Draft and support communications including emails, presentations, and sensitive correspondence.
• Manage office supply inventory, place orders, and initiate resolution of facilities or maintenance needs; may serve as the facilities assistant.
• Collaborate with OEM HR on search processes by scheduling interviews, preparing candidate materials, and greeting candidates.
• Support employee onboarding and offboarding including workspace preparation, building access coordination, and general assistance for new hires.
• Assist with planning and logistics for staff engagement activities, meetings, events, and conferences.
• Perform other duties as assigned.

Required Qualifications*

• High school diploma or an equivalent combination of education and experience.
• Three years of administrative experience with a strong attention to detail.
• Excellent interpersonal, written and verbal skills with the ability to represent the OEM to a broad range of constituents.
• Ability to exercise good judgment in handling complex, confidential matters.
• Proven experience working with multiple stakeholders at all levels.
• Excellent computer skills with a strong knowledge of Microsoft Office products and Google applications.
• Working knowledge of Zoom or other video conferencing tools.

Desired Qualifications*

• Bachelor's Degree.
• Familiarity with higher education broadly, and with respect to enrollment activities and programs.
• Considerable knowledge of a large, decentralized university with various policies, protocols and regulations.
• Successful experience in data gathering and data analysis.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.