ADMINISTRATIVE SECRETARY III

Administrative Secretary III

The Arizona Department of Corrections Rehabilitation and Reentry is seeking a highly organized and self-motivated individual to provide comprehensive administrative support to the Complex Warden and Unit Managers at ASPC -Winslow.

This position is responsible for managing daily operations of the Warden's Office, handling confidential correspondence, preparing reports, and coordinating administrative functions. The role requires a high level of discretion, attention to detail, and the ability to manage multiple priorities in a secure correctional environment.

Job Duties:

• Manage daily operations of the Complex Warden's Office, including correspondence, visitors, phone calls, and special projects
• Maintain the Warden's calendar and coordinate meetings, appointments, and conferences
• Attend meetings, record, and transcribe minutes
• Prepare reports, memos, and a wide variety of correspondence
• Collect, research, and compile data for reports and special projects
• Maintain confidential administrative, inmate, and staff records in accordance with retention schedules
• Support administrative staff; serve as backup when needed
• Retrieve and distribute mail and prepare records for archiving
• Drive on State business as required
• Perform other duties as assigned

Knowledge, Skills & Abilities (KSAs): Knowledge of:

• ADCRR policies and procedures and Arizona Department of Administration personnel rules
• Administrative and office management practices
• Business English, grammar, and professional correspondence
• Records management and filing systems
• General procurement procedures
• Office software, including Microsoft Office and Google Workspace

Skill in:

• ADCRR policies and procedures and Arizona Department of Administration personnel rules
• Administrative and office management practices
• Business English, grammar, and professional correspondence
• Records management and filing systems
• General procurement procedures
• Office software, including Microsoft Office and Google Workspace

Ability to:

• Maintain strict confidentiality
• Work independently and meet deadlines
• Adapt to changing priorities in a fast-paced environment
• Plan, organize, and coordinate administrative operations
• Analyze information and resolve problems effectively
• Work within a correctional setting

Selective Preference(s): Two (2) years of professional administrative experience supporting a manager or administrator. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.

Pre-Employment Requirements: Employment is contingent on the selected applicant passing a background investigation and drug test. In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page. Retirement: Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment. Current ADCRR Employees: Consult with your respective Human Resources Liaison, if you are in a different retirement plan than the one indicated above.

Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling View phone number on click.appcast.io. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.