Executive Assistant and Operations Support

Overview

THE OPPORTUNITY

Yvonne Pire is the owner of multiple companies, including Trofholz Technologies, a federal security integration firm, and The Rising Zone, a coworking and wellness company. She is a USAF veteran, entrepreneur, and operator building businesses that run on accountability, clear systems, and consistent improvement. This role works directly for Yvonne across executive operations, business development, marketing, and proposal coordination across her portfolio. You are the primary coordinator between Yvonne\'s direction and the people executing it, ensuring nothing gets lost and nothing falls behind. Federal government proposals are mission-critical to Trofholz, and that capability is expanding into The Rising Zone. A significant portion of this role coordinates all proposal and business development activity across both companies. We are looking for someone with intermediate experience who can contribute quickly and grow fast. If you are eager to learn and coachable, this is the right environment. You are already using Claude and other AI tools to work faster and smarter; that is the baseline here, not a bonus. If you thrive in high-ownership environments, manage complexity without losing detail, and want to grow alongside a founder who moves fast, this role was written for you. What You Will Do Executive Assistant and Operations Support You are Yvonne\'s right hand across all companies. You shadow meetings, capture her thinking, coordinate decisions, and keep her time focused on leadership and growth. When she travels, you maintain operations and advance priority projects. Marketing Support Coordinate marketing activity for Trofholz and serve as the liaison between Yvonne and The Rising Zone marketing team to ensure alignment and consistent communication. Proposal Coordination Monitor opportunity platforms (e.g., SAM.gov) for RFPs, RFIs, and pre-solicitation notices; coordinate the full proposal process from kickoff through submission; support content development with SMEs; manage version control and post-submission debriefs. Business Development Support Track the active opportunity pipeline; coordinate BD meetings, follow-ups, and action items; support partner and teaming coordination; assist in preparing presentations and materials for BD meetings and client engagements. What We Are Looking For We are seeking an organized, professional candidate who is eager to grow. You have enough foundational experience to contribute from day one and the drive to develop quickly into a high-performing operational partner. You do not need to have done everything in this role before; you need the aptitude, work ethic, and willingness to learn fast. Requirements Bachelor\'s or associate degree in business, communications, or a related field, or equivalent professional experience 2 or more years of experience in an executive assistant, proposal coordination, business development support, or related role Foundational understanding of federal government contracting and the proposal process Active use of Claude and other AI tools. This is required, not preferred. Proficiency in Microsoft 365 (SharePoint, Teams, Word, Outlook, Excel) Strong written and verbal communication with professional executive presence Highly organized with exceptional attention to detail and follow-through Able to manage multiple priorities and operate independently without constant direction Primary location is Rocklin, CA with occasional work at the Sacramento office and potential travel with Yvonne in the future Valid driver\'s license and reliable transportation Helpful But Not Required Familiarity with SAM.gov or GovWin IQ Background in marketing coordination or business development support Exposure to small business or multi-entity business environments Compensation and Growth Pay range is $23.00 to $28.00 per hour based on experience, with performance-based increases tied to demonstrated results at 30, 60, and 90 days. About Trofholz Technologies Trofholz Technologies is a Woman-Owned, Service-Disabled Veteran-Owned, ISO 9001:2015 certified security integrator headquartered in Sacramento, CA. Since 2002, Trofholz has delivered integrated electronic security systems, cybersecurity and compliance services, and Division 27 IT and infrastructure solutions to federal agencies and critical infrastructure clients across the United States. Founded and led by Yvonne Pire, a USAF veteran and entrepreneur, Trofholz runs on accountability, clear communication, and a culture of Consistent Improvement. Small team. High ownership. Real impact from day one. Trofholz is an equal opportunity/affirmative action employer, and we E-Verify. All offers of employment at Trofholz are contingent upon clear results of a thorough background check and drug screen. Apply at: We celebrate diversity and are committed to an inclusive workplace where every team member can grow and contribute. Trofholz is an Equal Opportunity / Affirmative Action Employer. #J-18808-Ljbffr Trofholz Technologies