Accountant

Job Description

Job Description

Description:

Job Summary 

The Accountant performs core financial and accounting functions to ensure the accurate, timely, and compliant recording of the organization’s financial activity. Manages accounts payable (AP), accounts receivables (AR), grant accounting, and monthly reconciliation processes, while serving as the primary backup for payroll administration. Ensures all expenditures and grant funds are accurately tracked, billed, and documented in strict compliance with GAAP, HRSA guidelines, federal funding requirements, and internal organizational policies. 

Essential Responsibilities:

The following duties are not intended to serve as a comprehensive list of all duties performed by all associates in this position. The duties listed are intended to provide a representative summary of the major duties and responsibilities. The incumbent may be required to perform additional, position-specific duties as assigned by their manager and/or LRHC Leadership. 

Full-Cycle AP & AR Management 

• Accounts Payable: Code, verify, and process vendor invoices; manage weekly payment runs (checks/ACH); maintain vendor W-9s and annual 1099 reporting. 

• Accounts Receivable: Record AR transactions, apply payments, monitor aging reports, and aggressively follow up on outstanding balances. 

Grant Accounting & Billing 

• Compliance: Review grant awards to ensure spending aligns with allowable costs under 2 CFR Part 200 (Uniform Guidance). 

• Invoicing: Prepare and submit accurate monthly grant invoices, reimbursement requests, and federal drawdowns by strict deadlines. 

• Tracking: Reconcile grant activity to the general ledger; monitor budgets to alert the CFO of over/underspending.

General Ledger & Month-End Close 

• Reconciliations: Perform monthly balance sheet, bank, credit card, and general ledger account reconciliations. 

• Audit Support: Prepare schedules and documentation for annual financial statement audits, HRSA site visits, and Single Audits. 

• Internal Controls: Uphold strict segregation of duties and maintain organized, audit ready financial files.

Requirements:

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or competency required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: 

• Degree: Bachelor’s degree in Accounting, Finance, or Business Administration. 

• Experience: Minimum of 3 years of progressive healthcare finance management experience preferred. 

• FQHC Expertise: Background in nonprofit, healthcare, or FQHC grant accounting highly preferred.

Language Skills: 

Bilingual (English/Spanish) preferred 

Skills and Competencies: 

• Software: Proficiency with QuickBooks Online and advanced Microsoft Excel (formulas, data analysis). 

• Competencies: Strong understanding of GAAP; ability to manage multiple complex grant deadlines simultaneously; exceptional attention to detail.