Travel Specialist

Job Introduction Frequentis USA Inc. is dedicated to creating a safer world. With over 75 years of experience, Frequentis understands controllers in safety critical situations encounter new challenges daily. Our mission is to develop and market highly reliable, optimized, custom‑tailored, and user centric communication and information systems for mission critical solutions. As an industry leader in voice communication data information systems, we create a safer world through integration, digitalization, and automation while maintaining world class safety standards. We proudly serve many U.S. government agencies including the FAA, DoD, and NASA. Safety as our number one priority pushes us to constantly learn about the ever‑changing needs in safety critical environments to deliver innovative solutions. Key Tasks Travel Coordination & Booking Plan, book, and manage domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa support if required Ensure all travel bookings comply with company travel policies and cost guidelines Optimize travel itineraries to balance efficiency, cost‑effectiveness, and employee convenience Policy Compliance & Administration Enforce company travel policies and provide guidance to employees on travel procedures Monitor travel expenses for compliance and elevate deviations as needed Maintain and update travel policies, procedures, and guidelines in collaboration with HR/Finance Vendor & Agency Management Act as primary liaison with travel management companies (TMCs), airlines, hotels, and other service providers Negotiate and maintain preferred vendor agreements where applicable Monitor vendor performance and service quality Travel Support & Issue Resolution Provide real‑time support to travelers, including handling itinerary changes, cancellations, or emergency situations Manage disruptions such as delays, cancellations, or travel restrictions efficiently Ensure traveler safety by aligning with company risk management and duty of care obligations Provide guidance on travel insurance matters and support the processing of related insurance claims Cost Control & Reporting Track travel expenses and identify opportunities for cost savings and process improvements Generate regular reports on travel spend, trends, and policy compliance Support budgeting and forecasting for travel‑related costs Support travel invoicing for programs Process Improvement & Systems Drive continuous improvement of travel processes and systems Support implementation and optimization of travel booking tools and expense systems Ensure accurate data maintenance in travel systems Key Qualifications Bachelor’s degree in Business Administration, Hospitality, or a related field (or equivalent experience) 2–5+ years of experience in corporate travel management, travel coordination, or similar role Experience working within an internal corporate environment preferred Strong organizational and multitasking skills with attention to detail Excellent communication and stakeholder management skills High service orientation and ability to manage urgent requests under pressure Solid understanding of travel booking systems and expense tools Analytical mindset with ability to track and interpret travel data Knowledge of travel regulations, visa requirements, and international travel logistics Proficiency in Microsoft Office and enterprise systems (e.g., SAP Concur, travel platforms) Job‑related background check will be required. US citizen or Greencard holder Our Values Frequentis USA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Around 2,100 employees are committed to creating a safer world with their innovative strength and technology orientation. Our culture is based on a working environment characterized by fairness and trust, mutual respect and appreciation. As an international company, we value this diversity and recruit regardless of age, gender, origin, ethnicity, sexual orientation or religion. We value fair and good working conditions, an optimum work‑life‑balance and offer all our employees equal development opportunities. In doing so, we focus on long‑term working relationships in order to keep the valuable know‑how of our employees stable. Benefits Medical, Dental, and Vision Insurance Health Savings Accounts Competitive 401(k) Plan with company match and immediate vesting Employee Life Insurance & AD&DD Company‑paid Short‑Term and Long‑Term Disability Insurance Employee Assistance Program Generous holidays, including a full week off from December 25 to January 1 PTO that scales with tenure and sick leave Company‑sponsored team‑building activities to boost morale and productivity. Bonus Plan #J-18808-Ljbffr