Quality Control Specialist

Quality Control Specialist - 31001656

This position serves as a Quality Control Specialist for the Bureau of Mitigation, responsible for quality control review of all subgrant agreements and reimbursement payments for the Bureau's grant programs. Duties include, but are not limited to:

• Assist the Mitigation Fiscal Operations Unit by providing financial reporting assistance and quality control of the mitigation program activities.
• Provide financial and quality control review of all subgrant agreements and reimbursement payments.
• Process payments and work with the bureau's Financial Specialists to accurately reimburse subgrantees.
• Enter new award budget, project information, and maintain subgrant and obligation budgets in state financial systems.
• Provide program support, technical assistance and consultation to sub-recipients, contractors, local governments, and interested parties regarding mitigation programs.
• Provide training and briefings related to quality control of contracts and payments to staff as needed.
• Assist in tracking local match applied to Hazard Mitigation Grant Program (HMGP) projects for FDEM financial quarterly reporting.
• Assist and travel as needed in response to and recovery from declared and non-declared disasters.
• Perform other duties as assigned.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee's position description. Employees must be able to deploy to emergency sites with limited advance notice.

Knowledge, Skills, and Abilities:

• Knowledge of state and/or federal grant programs and subgrant administration procedures.
• Demonstrated ability to understand and apply rules, regulations, policies, and procedures.
• Demonstrated ability to manage financial program activities and accurately prepare financial reports.
• Demonstrated ability to reconcile project tracking system data with FLAIR, or other applicable financial systems, and to research transactions.
• Demonstrated ability to communicate effectively, verbally and in writing, to staff and provide technical assistance to all levels of government on financial quality control issues.
• Demonstrated ability to conduct quality control reviews of subgrant agreements, reimbursement payments, and financial audits.
• Ability to work independently as well as under close supervision in approach to job tasks and assignments.
• Demonstrated computer software skills including Word, Excel, and other database/spreadsheet software.
• Ability to travel overnight and to work non-traditional work hours during emergency events and assume disaster relief duties as directed.

Minimum Qualifications:

• A minimum of 4 years' experience in Financial Management, Contract Management, and/or Operations (i.e., scope of work development, vendor management accounting, budgeting, reporting, etc.) or other related fields.
• A post-secondary degree from an accredited institution may substitute for the required experience on a year-for-year basis.
• Experience using Microsoft Office Suite (Excel, Word, Outlook), and the ability to learn and navigate FDEM enterprise business systems.
• Florida Certified Contract Manager (FCCM) certification or ability and willingness to obtain within the first 12 months of employment.

Location: Tallahassee, FL, US, 32399