Vendor Management

Job Description

Key responsibilities

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• Coordinate quarterly software inventory refreshes with architects and business teams.

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• Track software status and disposition, such as retained, sunset, or replaced by an in-house solution.

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• Consolidate findings and prepare presentations for finance and executive stakeholders.

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• Manage contract activity from intake and kickoff through review, approvals, and signing.

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• Coordinate follow-ups with sourcing, third-party risk, finance, and other parties involved in the contract process.

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• Maintain contract pipeline and proof-of-concept tracking; prepare regular status updates on progress, blockers, and next steps.

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• Support spend approval workflows and help ensure required approvals are obtained.

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• Use tools such as Copilot where appropriate, and verify the accuracy of AI-assisted work. Desired qualifications

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• Strong analytical skills and comfort working with spreadsheets and detailed information.

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• Experience in vendor management, software inventory, contract coordination, project coordination, or a related area.

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• Strong organizational and follow-up skills; able to keep multiple workstreams moving.

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• Effective written and verbal communication skills, including presentation experience.

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• Comfortable interacting with executives and confidently raising questions or following up with stakeholders.

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• Proficient with Excel and PowerPoint; familiarity with AI productivity tools such as Copilot is desirable.