Full Time - Staffing Specialist, Main Campus

Job Description

Job Description

Job Description

COMPENSATION:

Pay Rate: $32.00–$35.00 per hour

This represents the good faith estimate of the hourly wage range we reasonably expect to pay for this position upon hire, depending on factors such as the selected candidate's experience, training, education, job-related skills, internal equity, and operational needs.

In select cases, and depending on market conditions or exceptional candidate qualifications, compensation may exceed this range, provided it aligns with applicable law and our compensation policies.

Additional information about our compensation scales is available at:

SUMMARY:

The Staffing Specialist supports the full-cycle recruitment strategy for Aztec Shops on the SDSU Main Campus. This role is responsible for driving recruiting initiatives, identifying best practices to improve efficiency, enhancing the candidate experience, and supporting the organization's workforce planning goals.

The Staffing Specialist partners closely with hiring managers to understand staffing needs and recruit qualified candidates for open positions. Responsibilities include creating job requisitions, sourcing and screening candidates, conducting phone interviews, coordinating interviews, tracking recruiting metrics, preparing hiring reports, extending offers, and facilitating a seamless onboarding process.

This position also collaborates with the Marketing team to promote employment opportunities, strengthen the organization's employer brand, and engage candidates through social media and community outreach.

ESSENTIAL DUTIES AND RESPONSIBILITIES DEPENDING ON LOCATION:

NOTE: The duties listed below are examples of the variety and general nature of those performed by employees in this job description. The list is descriptive only and should not be used for any other purpose.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This is not an all-encompassing list and additional duties may be assigned based on business needs. The responsibilities listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Under the direction of the Senior Human Resources Manager, the Staffing Specialist will:

• Partner with leadership to support the organization's talent acquisition strategy, workforce planning, recruiting, and retention initiatives for the Aztec Shops Main Campus and partner with hiring managers to develop effective recruiting strategies that meet current and future staffing needs.

• Manage the full-cycle recruitment process for hourly and student positions, including job requisition creation, sourcing, screening, interviewing, candidate assessment, offer management, and onboarding coordination.

• Source qualified candidates using a variety of recruiting methods, including online job boards, social media platforms, employee referrals, networking, and community outreach.

• Conduct phone screens and initial candidate assessments to evaluate qualifications and cultural fit before presenting candidates to hiring managers.

• Coordinate and participate in interviews for full-time positions and provide guidance to hiring managers throughout the selection process and lead all student recruitment initiatives, including sourcing, interviewing, hiring, onboarding, and retention efforts on the main campus.

• Prepare and extend verbal employment offers and manage all electronic offer documentation.

• Process new hires within the Applicant Tracking System (ATS), initiate background checks, assist with enrolling employees in New Hire Orientation, and ensure completion of all required pre-employment training, including but not limited to Responsible Beverage Service (RBS), Food Handler Certification, Sexual Harassment Prevention Training (SHPT), and other required compliance training.

• Analyze recruiting metrics and prepare weekly and monthly reports, including open position reports, time-to-fill metrics, new hire reports, sourcing effectiveness, and other talent acquisition performance measures.

• Monitor recruiting performance and recommend process improvements that enhance recruiting efficiency and improve the candidate and hiring manager experience.

• Develop and implement multi-channel recruiting strategies to achieve hiring goals.

• Post and maintain job advertisements on recruiting platforms including, but not limited to, LinkedIn, Indeed, Handshake, and other recruitment sources.

• Collaborate with the Marketing team to promote employment opportunities, strengthen the company's employer brand, and develop engaging recruitment marketing campaigns.

• Assist with developing, documenting, and maintaining hiring Standard Operating Procedures (SOPs) for the Main Campus in alignment with corporate recruiting policies and procedures.

• Partner with the Senior Staffing Specialist at Snapdragon Stadium to leverage recruiting resources, coordinate student hiring initiatives, and participate in outreach activities, including career fairs and recruiting events at SDSU and other local colleges and universities.

• Manage 90-day new hire check-ins, analyze employee feedback, and partner with leadership to identify opportunities for improving employee retention and engagement.

• Manage recruiting expenditures by coordinating job posting sponsorships and advertising budgets for assigned positions.

• Train hiring managers on effective, inclusive, and legally compliant interviewing techniques, behavioral interviewing practices, appropriate interview questions, and current recruiting best practices using established training materials.

• Maintain knowledge of applicable federal, state, and local employment laws and regulations to ensure compliant recruiting and hiring practices while minimizing organizational risk.

• Must comply with and ensure continued, consistent compliance with all company policies, and federal, state, and local laws/regulations including but not limited to: employment, safety, and health.

• Other duties as assigned.

Job Requirements

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIRED:

Bachelor's degree in Human Resources, Business Administration, or a related field from an accredited college or university is preferred. At least two (2) years general recruiting experience and at least one (1) year of recruiting experience within a hospitality, retail, food service, or similarly fast-paced customer service environment. Equivalent combinations of education and experience may be considered.

Experience using Applicant Tracking Systems (ATS) and recruitment technologies preferred.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

LANGUAGE SKILLS: 

Must be able to read, write and understand English fluently.  Requires the ability to follow verbal and written instructions, guidelines and objectives. Requires the ability to read and comprehend a variety of informational documentation, procedures and correspondence.  Requires the ability to write business correspondence with proper format, punctuation, spelling and grammar.  Must be able to communicate effectively using electronic media and in written and verbal forms.  Requires the ability to effectively communicate with customers and employees. Bilingual in Spanish is helpful. 

MATHEMATICAL SKILLS: 

Requires the ability to prepare and analyze numerical figures, create and interpret spreadsheets.  Must be able to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, percentages and decimals.

REASONING ABILITY: 

Requires the ability to apply common-sense understanding to carry out general written or oral instructions.  Must be able to multitask, prioritize work and pay attention to detail.  Requires good analytical and quantitative skills, and the ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

MANUAL DEXTERITY:

Must be able to utilize a computer.  Requires the ability to use a variety of office machines and equipment.

PHYSICAL COMMUNICATION: 

Must have the ability to talk/expressing and/or exchanging ideas and hear/perceiving sounds.

PHYSICAL DEMANDS:  

Must be able to operate computers, copy/scan machines, fax machines and other general office equipment such as a 10-key calculator.   Must be able to move, lift or carry heavy objects or materials up to 15 pounds.  Ability to walk for extended periods within a stadium environment in inclement weather which may frequently require ascending/descending stairs. Specific visual abilities required by this job include close vision, peripheral vision, distance vision for extensive reading and document interpretation.

WORKING CONDITIONS AND HAZARDS

Work is primarily performed in a traditional office environment. Employees may occasionally be exposed to food odors, fumes, or airborne particles.

This position may require occasional travel to and work at Snapdragon Stadium, where duties may be performed outdoors during events and in varying weather conditions, including extreme heat, cold, wind, dust, and other environmental elements.

The position also requires participation in on-site and off-site recruiting activities, such as job fairs, career expos, and new student orientation events, which are frequently held outdoors and may involve prolonged standing and prolonged sitting and exposure to hot, cold, or inclement weather.

The noise level is generally low to moderate in the office and at Snapdragon Stadium on non-event days. During stadium events, noise levels may range from moderate to loud.

SUPPLEMENTAL INFORMATION:

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act pursuant to California Penal Code Section 11166.5.

BACKGROUND CHECK INFORMATION:  

A background check will be conducted after a conditional offer of employment is extended by the company and accepted by the applicant and must be satisfactorily completed prior to any applicant beginning work in a full-time, part-time non-student, or sensitive student capacity with Aztec Shops Ltd. 

Background checks will include, at minimum, verification of education and employment histories, criminal records, national sex offender registry check, and references. Additionally, based on the nature and scope of the position, the background check may also include a credit report, motor vehicle report, and verification of professional licenses. 

Failure to answer background check questions honestly, and satisfactorily complete the background check may affect the employment status of applicants or continued employment of current Aztec Shops employees who apply for promotional positions which require a background check. 

Aztec Shops Ltd. complies with all applicable federal, state and local laws, including California Fair Chance Act, when conducting background checks.

Aztec Shops will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Aztec Shops is concerned about criminal history that is directly related to the job, you will be given notice and an opportunity to respond and provide additional information such as rehabilitation efforts or mitigating circumstances, or information pertaining to the accuracy of the background report. Aztec Shops will consider all evidence of rehabilitation and mitigating circumstances. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.

Aztec Shops is a diverse community representing many perspectives, beliefs, and identities. We are committed to fostering an inclusive, respectful culture that promotes open communication, mutual respect, and a sense of belonging, to support the success of both our employees and students.

All Aztec Shops programs and activities are open and accessible to all individuals, regardless of race, sex, color, ethnicity, or national origin, and other characteristics protected by law. Consistent with California and federal civil rights laws, Aztec Shops maintains a Nondiscrimination Policy that prohibits discriminatory preferential treatment, segregation, and all forms of unlawful discrimination, harassment, and retaliation in all programs, policies, and practices.  

Aztec Shops is dedicated to providing equal opportunity in employment and ensuring that no employee or applicant faces unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin or any other characteristic protected by law. This commitment applies to all aspects of employment, including but not limited to recruitment, hiring, promotion, compensation, benefits, training, job assignments, disciplinary actions, and terminations.

Our commitment to equal opportunity ensures that every employee has access to the resources and support needed to thrive and succeed.  Aztec Shops complies with Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, and other applicable state and federal anti-discrimination laws.

For additional information about the SDSU campus policy please visit Affirming Equal Opportunity .