Senior Billing Analyst

Corgan Billing And Project Accounting Coordinator

At Corgan we are passionate about great design. We are also passionate about great people, whether they're clients, consultants, or coworkers. Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our strength lies in our people, and those people consistently exceed expectations.

We are seeking a highly motivated, detail-oriented individual to support studio leadership, project managers, and the accounting team. Our ideal candidate thrives in a collaborative environment, excels at process improvement, and brings strong expertise in billing, project accounting, and cross-functional coordination. This role plays a key part in streamlining billing operations, enhancing efficiency, and ensuring accurate financial management across multiple projects.

Responsibilities

• Supervise designated billing team members, providing coaching, mentorship, and daily operational support.
• Facilitate monthly meetings with assigned billing staff and PMs to ensure task completion.
• Oversee the full monthly billing cycle, including draft distribution, follow-up, and issue resolution.
• Oversee full-cycle billing for complex projects, ensuring invoices are accurate, timely, and fully compliant with contract requirements.
• Manage portfolio of assigned projects from setup through to close-out.
• Identify and review AR discrepancies, pending items in invoicing and AP software, and other recurring QA/QC checks.
• Prepare and maintain training materials, SOPs, and tutorials for PMs and billing staff, collaborating with Learning & Development team as needed.
• Identify and communicate opportunities to improve the accuracy and timeliness of the billing cycle to the Billing Manager, Controller, and CFO.
• Support assigned Project Managers with invoicing, project accounting questions, and project reporting.
• Effectively communicate with Project Managers, Business Facilitators, and Principals regarding contract documents, change orders, additional services and other contract modifications, and approvals related to billing.
• Deliver training sessions to both PMs and billing staff on billing workflows, contractual compliance, and system usage.
• Generate, interpret and distribute reports and project analyses as requested by the Project Managers, Principals or Accounting Leadership.
• Research any unbilled issues to ensure outstanding items are addressed and that all invoices are billed promptly and accurately.
• Assist AP team with validating invoices and confirming compliance with budgets and terms. Provide guidance to billing staff on AP responses.
• Analyze, research, and present information to the governance team related to annual financial audits as requested.

Qualifications

• Strong written and verbal communication skills, with the ability to explain financial concepts to non-financial staff.
• Proven experience in identifying process improvement opportunities and finding solutions
• Skilled in coaching others through billing workflows, contract requirements, and system usage
• Excellent attention to detail with the ability to manage multiple deadlines.
• High level of professionalism, problem-solving skills, and commitment to accurate financial management.
• Demonstrated expertise with complex billing structures, contractual compliance, and project financial analysis.
• Strong proficiency in MS Office, including Outlook and Excel.
• 3+ years of leadership or team lead experience preferred
• 5+ years of billing or related experience, preferably in an AEC environment.
• Deltek Vision and/or Vantagepoint experience strongly preferred.

This position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of this role.

Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our commitment to the highest standards of professional ethics is unwavering. Our passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other. Corgan promotes a healthy work-life balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.

Join Corgan and help make amazing places at a place that makes you amazing!

EOE/M/F/Disability/Vet

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