AR/AP Specialist

Job Description

Job Description

firstPRO 360 is assisting our client in Dalton, GA, with their search for an experienced Accounts Receivable Specialist. This individual will be responsible for managing the full-cycle Accounts Receivable function while also providing backup support for Accounts Payable. The ideal candidate will have a strong background in both AR and AP, excellent organizational skills, and the ability to work independently in a fast-paced environment.

Key Responsibilities

Accounts Receivable (Primary Focus)

• Manage full-cycle Accounts Receivable, including invoicing, payment processing, cash applications, and account reconciliations.
• Process and post incoming payments, credit memos, and account adjustments.
• Reconcile AR ledgers and research and resolve payment discrepancies.
• Monitor outstanding balances, follow up on past-due accounts, and assist with collections.
• Prepare customer statements, proformas, and account closeout documentation.
• Process W-9s, lien waivers, and closeout waivers as requested.
• Research and resolve billing disputes, deductions, and chargebacks.
• Generate AR aging reports and other financial reports.
• Maintain accurate customer account records and documentation.

Accounts Payable (Backup Support)

• Assist with invoice entry, verification, coding, and processing.
• Perform invoice matching against purchase orders and supporting documentation.
• Support payment processing, check preparation, and vendor account reconciliations.
• Research and resolve vendor invoice discrepancies and payment issues.
• Maintain vendor records and track outstanding credits.
• Assist with sales tax payments and monthly reporting as needed.

Inventory & Credit Support

• Assist with inventory cycle counts, audits, and reconciliation of inventory discrepancies.
• Investigate inventory variances and prepare inventory accuracy reports.
• Process credit applications, establish new customer accounts, and maintain credit records.
• Work with credit partners to evaluate customer creditworthiness.
• Assist with credit card processing, bad debt reviews, and collection agency documentation.
• Support bank and customer audits as needed.

Qualifications & Requirements

• Minimum 4 years of experience in Accounts Receivable and Accounts Payable.
• Strong knowledge of full-cycle AR, including billing, cash applications, collections, and reconciliations.
• Hands-on Accounts Payable experience, including invoice processing, vendor management, and payment processing.
• Associate's degree required; Bachelor's degree preferred.
• Intermediate Microsoft Excel skills.
• Experience with CAMS/AS400 preferred; S2K financial reporting experience a plus.
• Solid understanding of accounting principles, credit practices, and collection regulations.
• Experience resolving billing disputes, deductions, chargebacks, and account discrepancies.
• Strong attention to detail, accuracy, and organizational skills.
• Excellent communication, customer service, and problem-solving abilities.
• Ability to manage multiple priorities, work independently, and collaborate with team members.
• Dependable, professional, and committed to meeting deadlines.

Why This Opportunity?

This is an excellent opportunity for an experienced accounting professional who enjoys taking ownership of the Accounts Receivable function while utilizing their broader accounting skills. The position offers a variety of responsibilities and the opportunity to play an important role in the company's daily financial operations.

Interested candidates are encouraged to apply today!

firstPRO 360 is a professional recruitment firm that has been providing talented professionals with opportunities since 1986. We invest in building relationships with people and businesses to benefit the communities that we live and work in.

Our success is built on a foundation of absolute integrity and the highest dedication to providing value both within and beyond our organization.

Company Description

firstPRO 360 is a professional recruitment firm that has been providing talented professionals with opportunities since 1986. We invest in building relationships with people and businesses to benefit the communities that we live and work in. \r\rOur success is built on a foundation of absolute integrity and the highest dedication to providing value both within and beyond our organization.