Bilingual Front Office Coordinator / Administrative Assistant

Job Description

Job Description

Bilingual Front Office Coordinator / Administrative Assistant

Company: Express Employment Professionals – Union County, NJ
Location: Union, NJ
Pay Rate: $18.00–$20.00 per hour, based on experience
Position Type: Full-Time

Job Description

Express Employment Professionals is seeking a friendly, organized, and highly motivated Bilingual Front Office Coordinator / Administrative Assistant to join our internal team in Union, NJ.

This position is ideal for someone who is computer savvy, fluent in English and Spanish, and enjoys working with people. You will be the first point of contact for job seekers and visitors while supporting our recruiting team with daily administrative responsibilities.

We are looking for someone who is comfortable working in a fast-paced office, can manage multiple tasks simultaneously, and is eager to learn and grow within our organization.

Key Responsibilities

• Greet and assist job applicants, employees, and visitors in a professional and welcoming manner.
• Answer incoming phone calls, respond to inquiries, and direct calls to the appropriate team members.
• Communicate with candidates and employees in both English and Spanish.
• Assist applicants with completing online applications, onboarding paperwork, and required documentation.
• Enter and update candidate information in our applicant tracking and staffing software.
• Schedule candidate interviews, appointments, and follow-up calls.
• Assist recruiters with contacting applicants and coordinating interview schedules.
• Monitor emails, respond to messages, and maintain organized electronic records.
• Assist with employment verification, document collection, and general administrative tasks.
• Support daily recruiting activities and help ensure a positive candidate experience.
• Maintain an organized, professional, and welcoming front office.
• Perform additional administrative and recruiting support duties as needed.

Qualifications

Required:

• Bilingual in English and Spanish — must be able to communicate effectively in both languages.
• Strong computer skills and ability to learn new software quickly.
• Proficiency with Microsoft Office, including Outlook, Word, and basic Excel.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities.
• Professional, friendly, and dependable.
• Comfortable speaking with candidates over the phone and in person.
• Ability to work independently and as part of a team.

Preferred:

• Previous experience in an administrative assistant, receptionist, front desk, or customer service role.
• Experience working in a staffing agency, recruiting office, or human resources environment.
• Experience with data entry, scheduling, and applicant tracking systems.
• Previous experience assisting customers or applicants with online forms and applications.

What We're Looking For

The ideal candidate is someone who:

• Enjoys interacting with people and helping others.
• Is confident using computers and learning new technology.
• Can switch comfortably between English and Spanish.
• Has a positive attitude and takes initiative.
• Is detail-oriented and can stay organized in a busy office.
• Is comfortable handling a high volume of phone calls and candidate interactions.
• Wants to become a valuable member of a growing staffing and recruiting team.

Compensation

$18.00–$20.00 per hour, depending on experience.

Apply Today

Join the internal team at Express Employment Professionals – Union County, NJ and help connect local job seekers with employment opportunities.

Office Location:
1767 Morris Ave, Suite 304
Union, NJ 07083