UNIV - Fiscal Technician II - Pathology and Laboratory Medicine

UNIV – Fiscal Technician II – Pathology and Laboratory Medicine

Reporting to the Fiscal Analyst III, Fiscal Technician II is responsible for providing purchasing support in the Department of Pathology and Laboratory Medicine. Works collaboratively with faculty and staff while following state and institutional policies and procedures for procurement for the clinical, educational, and research missions.

Location: Charleston, South Carolina

Entity: Medical University of South Carolina (MUSC - Univ)

Worker Type: Employee

Worker Sub-Type: Classified

Cost Center: CC001006 COM PATH Laboratory Medicine CC

Pay Rate Type: Hourly

Pay Grade: University-GEN06

Pay Range: $37,200-$48,300-$59,500

Scheduled Weekly Hours: 40

Work Shift: Monday – Friday, 8:00AM – 4:30PM; On Campus

Remote Work: Following the completion of State requirement to work 1 year on campus, this position is eligible for a hybrid schedule of up to 2 days a week of remote work.

Job Duties:

• 35% - OurDay (WorkDay) Procurement: Within the OurDay system, submits requisitions for purchase requests, attaching purchase approvals, quotes, and other documentation as required by purchase type to include equipment, supplies and services with a 24-hour period. Contacts vendors for pricing, stock numbers, terms and conditions and frequently verbally places orders. Adheres to State and University policies and procedures concerning all procurement. Recording by account of purchases for internal reconciliation purposes.

• 25% - Departmental P-card Purchaser: Uses the state purchasing card to process purchasing request paperwork for academic, educational, and research purchases, as allowable, within a 24-hour period. Contacts vendors for pricing, stock numbers, terms and conditions and frequently verbally places orders. Adheres University policies and procedures as well as state-purchasing card policies. Recording by account of purchases for internal reconciliation purposes. Allocates purchases to the proper account in OurDay, following institutional allocation and purchasing card deadlines. Runs allocation reports and reports irregularities to Fiscal Analyst III and/or Finance Manager.

• 5% - Departmental P-card Liaison: Serves as the P-card Liaison to other P-card purchasers in the department following all required University Liaison responsibilities. Provides guidance to other departmental p-card purchasers to ensure they are adhering to State and University policies and procedures.

• 15% - Reimbursement Processing: Clinical Faculty Recruitment - Prepares and processes reimbursement requests for clinical faculty recruitment activities for current faculty and faculty applicants. Provides Reimbursements to the Resident and Fellow Program Director for Educational Mission activities. Accurately calculates eligible expenses and verifies supporting documentation for completeness. Ensures all reimbursements are properly submitted through OurDay, reviewing entries for accuracy and resolving discrepancies prior to submission. Communicates as needed to obtain required information, maintains organized records of all transactions, and supports timely processing.

• 10% - APS Billing: Manages Pathology Outreach Laboratory Program's APS billing and reconciliation processes, ensuring accurate and timely invoicing, payment posting, and account balancing. Coordinates the distribution of payments between MUSC and MUSCP, verifying allocation accuracy and resolving discrepancies as needed. Reviews financial data for completeness and compliance with established policies and procedures, communicates with internal stakeholders to address billing issues, and maintains detailed records to support audit and reporting requirements.

• 5% - Serves as backup to Pathology Department Academic Receiving.

• 5% - Other duties as assigned in support of the Pathology Department operations.

MUSC Minimum Training and Experience Requirements: A high school diploma and three years of experience in entry-level accounting or bookkeeping. A bachelor's degree may be substituted for two years of the required work experience.

Additional Job Description

Minimum Requirements: A high school diploma and two years of experience in clerical accounting or bookkeeping.

Physical Requirements: Ability to perform job functions in an upright position. Ability to perform job functions in a seated position. Ability to perform job functions while walking/mobile. Ability to work indoors. Ability to work outdoors in all weather conditions and temperature extremes. Ability to work in confined/cramped spaces. Ability to perform job functions from kneeling positions. Ability to bend at the waist. Ability to squat and perform job functions. Ability to perform 'pinching operations. Ability to fully use both hands/arms. Ability to perform repetitive motions with hands/wrists/elbows and shoulders. Ability to reach in all directions. Possess good finger dexterity. Ability to maintain good tactile sensory functions. Ability to lift and carry 15 lbs., unassisted. Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. Ability to push/pull objects, up to 15 lbs., unassisted. Ability to maintain 20/40 vision, corrected. Ability to see and recognize objects close at hand. Ability to see and recognize objects at a distance. Ability to match or discriminate between colors. Ability to determine distance/relationship between objects; depth perception. Good peripheral vision capabilities. Ability to hear and/or understand conversations. Ability to perform gross motor functions with frequent fine motor movements. Ability to work in dusty areas.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees.