Chief Financial Officer (CFO)

Job Description

Job Description

JOB TITLE: CHIEF FINANCIAL OFFICER (reports to President/CEO)

DEPARTMENT: FINANCE

LOCATION: SAN JOSE

Summary:

Founded in Santa Clara County in 1928, Company X is dedicated to improving employment opportunities, increasing standards of living, providing economic independence, and restoring our clients’ sense of self-worth. We achieve this through workforce creation, vocational training, and environmental stewardship. With 18 retail stores, an online store, an extensive reuse/recycling operation, and our Contract Services division, we help individuals overcome barriers to employment, build sustainable lives and communities.

Company X ‘s Chief Financial Officer (CFO) is responsible for managing the financial operations of the organization, ensuring the organization’s financial health and sustainability. This role will oversee all financial reporting, budgeting, forecasting, financial analysis, and compliance requirements as well as working closely with the Executive Director and Board of Directors to develop and implement financial strategies that support the organization’s mission and goals.

Job Responsibilities:

• Lead the end-to-end management of Accounting & Finance operations, ensuring alignment with the Agency’s mission, strategic goals, and compliance with state and federal financial regulations and standards.
• Report on the financial status of the organization to the CEO, Board of Directors, and Senior Leadership, providing actionable insights and recommendations for performance improvement.
• Serve as the CEO’s deputy as required, demonstrating flexibility and readiness to take on responsibilities beyond the CFO role.
• Act as a trusted consultant for internal and external stakeholders, including executives, staff, funders, and the Board of Directors, providing expert guidance on financial matters.
• Develop and oversee the creation of strategic plans and annual financial forecasts, identifying potential risks and opportunities.
• Collaborate closely with the Senior Leadership Team to identify and implement strategies for profitable growth, both within existing business lines and new social enterprises.
• Deliver proactive financial analysis, including KPI tracking, variance analysis, efficiency assessments, and service performance evaluations.
• Leverage strong IT knowledge to partner with the Director of IT on implementing software solutions that enhance operational efficiency.
• Represent the Agency to external financial partners, including financial institutions, investors, foundation executives, auditors, and public officials, ensuring strong relationships and effective communication.
• Review monthly financial variances, collaborating with business units to ensure alignment with budget objectives and plan targets.
• Oversee cash flow management, investment strategies, asset management, and financing activities.
• Ensure compliance with nonprofit accounting standards, particularly with respect to grants, funding sources, and federal and state regulations.
• Guarantee the accuracy, timeliness, and relevance of financial and management reporting for funders, foundations, and the Board of Directors.
• Supervise the preparation of monthly and annual financial statements, ensuring that they meet all regulatory and reporting requirements.
• Maintain robust internal controls and financial procedures, including conducting internal audits to mitigate financial risk.
• Manage the preparation of the annual financial audit and the filing of required tax documents, such as Form 990.
• Stay current on nonprofit audit best practices and legal requirements, particularly in nonprofit operations and financial reporting.
• Provide financial data to support grant proposals, acquisitions, and other business initiatives, validating the accuracy of contract bids.
• Oversee cash disbursement processes, ensuring that all payments are valid and necessary to protect Agency assets.
• Represent the organization at conferences, seminars, and other professional events to enhance personal and organizational knowledge and best practices.
• Prepare and present financial reports for individual cost centers, ensuring accuracy, clarity, and timely communication of financial performance.
• Review and recommend approval of major contracts in collaboration with the CEO.
• Supervise the purchasing function to optimize costs while ensuring quality standards and implementing the best supply chain practices.
• Ensure compliance with all information systems and networks, including adherence to PCI Compliance, HIPAA, and other regulatory requirements.
• Foster a culture of continuous learning and professional development, ensuring that both personal and team growth align with the organization’s objectives.
• Lead and implement new business initiatives, as directed by the CEO, to further organizational growth.

Education and Requirements:

• Requires a bachelor's degree in accounting, finance, or related field. MBA and/or CPA certification preferred
• Minimum of 10 years in a senior or executive leadership role, with demonstrated success in financial management.
• 5 years of experience in a nonprofit organization (preferred but not required)
• At least 5 years of experience as a CFO, COO, or in a similar executive-level position, with oversight of a budget of $50M or more.
• Proven experience in financial and performance analysis, reporting, and managing complex financial systems.
• Proficient in project management, cross-functional collaboration, and team leadership.
• A minimum of 3 years in a high-level management position, with a track record of strategic financial planning and execution. In depth knowledge of management information systems and procedures
• Requires proficient use of computers with the preferred utilization of Microsoft products
• Must be able to talk accurately and quickly to convey important instructions or ideas and may give presentations or speeches to large groups