Finance & Administration Manager

Job Description

Job Description

Exciting Finance & Administration Manager opportunity to support a growing manufacturing & e-commerce business in Virginia Beach, Virginia. This role combines financial oversight with operational, administrative, and compliance support, making it ideal for someone who is comfortable managing multiple priorities in a dynamic environment. The successful candidate will help strengthen day-to-day business processes, provide reliable financial insight, and keep essential administrative functions running smoothly as the organization continues to expand.
Financial Management & Accounting Manage all day-to-day accounting functions within QuickBooks, including accounts payable, accounts receivable, bank reconciliations, journal entries, and general ledger maintenance. Prepare and analyze financial statements, budgets, forecasts, and cash flow projections using QuickBooks and related financial tools. Maintain accurate chart of accounts, financial reports, and accounting records while ensuring compliance with company policies and accounting best practices. Monitor company performance and identify opportunities to improve profitability, reduce costs, and enhance operational efficiency. Partner with leadership on budgeting, financial planning, & strategic resource allocation. Operations & Supply Support Provide administrative and operational support for manufacturing, production, and e-commerce activities. Manage vendor and supplier relationships, purchasing processes, and contract administration. Assist with inventory oversight, supply planning, and operational process improvements. Evaluate and implement systems, technology solutions, & workflow improvements to increase efficiency and scalability. Human Resources, Compliance & Risk Management Oversee payroll administration and maintain accurate employee records. Coordinate recruiting support, onboarding, & new permanent orientation activities. Ensure compliance with employment laws, internal policies, & regulatory requirements. Manage business licenses, permits, insurance policies, & compliance-related documentation. Facilities & Office Administration Serve as the primary point of contact for facility maintenance, landlords, utilities, & service providers. Ensure office and production environments remain organized, functional, and well-supplied. Coordinate facility-related projects, repairs, and vendor services as needed. Coordinate year-end financial activities and serve as the primary liaison with external CPA firms and auditors. Develop and improve accounting processes, reporting tools, and internal controls within QuickBooks to support business growth and scalability.
What Join? This is an excellent opportunity to play a key role within a growing organization where you can make a meaningful impact across finance, operations, & business administration. The successful candidate will have the opportunity to help shape processes, improve efficiencies, & contribute directly to the company's continued success & growth3+ years of progressive experience in accounting, bookkeeping, business operations, office management, or a related leadership role. Strong full-charge bookkeeping experience, including AP, AR, bank reconciliations, general ledger maintenance, and financial reporting. Expert-level QuickBooks experience is required. Candidates must have a proven track record utilizing QuickBooks for day-to-day accounting operations, financial reporting, reconciliations, budgeting, & cash flow management. Advanced proficiency in Microsoft Excel and/or Google Sheets. Experience supporting manufacturing, distribution, e-commerce, or product-based organizations preferred. Experience with ERP systems, inventory management, purchasing, & purchase order processes is highly desirable. Working knowledge of payroll administration, HR processes, compliance requirements, & business insurance programs. Strong analytical, organizational, and problem-solving skills with the ability to work independently & manage multiple priorities. Bachelor's degree in Accounting, Finance, Business Administration, Operations Management, or a related field preferred.