Recruiting Operations Analyst & Administrative Assistant

Established in 1994, the Q Family Office combines more than 30 years of history with a deep entrepreneurial spirit. The family office currently includes a manager of a $500 million hedge fund/private investment firm, a $3 billion bank, a $400 million real estate investment firm, and a $275 million charitable foundation. About the Role The Q Family Office is seeking a bright, eager, and dedicated individual to join its highly successful multi-billion dollar private investment office in downtown Fort Worth in a dual role: Recruiting Operations Analyst and Administrative Assistant. Recruiting and retaining top talent is a major priority for the firm, and this is a vital position on that front. At the same time, the role supports the partners and the day-to-day running of the office. The ideal candidate wants to develop their analytical, interpersonal, and operational skills. The firm always has a variety of projects across many disciplines, so the work is fast-paced and ever-changing, with exposure to business issues, special projects, general office administration, and some of the best and brightest minds in the business world. Responsibilities May Include Recruiting Operations Conducting original research on and communicating with professional talent in financial services, legal, aviation, real estate, accounting, information technology, and administration. Evaluating and grading recruiting assessments using AI-assisted scoring tools, applying consistent scoring criteria to surface top candidates and provide structured feedback to the hiring team. Coordinating interview logistics end-to-end, including scheduling, communicating with candidates, and preparing interviews. Maintaining the recruiting pipeline in Q's applicant tracking system, ensuring candidate records and statuses are accurate and up to date. Partnering with recruiters and hiring managers to maintain a positive candidate experience throughout the process. Supporting onboarding handoffs by ensuring all pre-hire documentation and steps are completed and on schedule. Administrative & Office Support Working closely with the partners of the firm to plan and coordinate events and to manage special projects. Coordinating and scheduling business travel for employees and guests of the firm. Coordinating special events for the firm throughout the year. Developing policies and procedures and supporting day-to-day operational functions and administrative details. Researching and developing new ideas and projects, including out-of-the-box projects related to recruiting, business issues, and human resource administration. Covering reception desk functions on an occasional basis. The Successful Candidate Will Have a bachelor's degree with a minimum 3.25 GPA. Have 5+ years of professional administrative experience in a fast-paced environment. Communicate professionally with senior executives, partners, and external candidates. Have a demonstrated interest in business, recruiting, or a human resources-related career, along with a proven track record of achievement through professional experience, internships, academic accolades, etc. Demonstrate hands-on experience with AI tools (e.g., ChatGPT, Copilot, Claude) to enhance productivity and workflow. Have explored AI-driven solutions to automate repetitive work, synthesize information, or support decision-making, and be able to demonstrate such solutions. Be able to commit to the position for at least two years. Be able to work in the company's office (no work from home) during the company's office hours, 8 a.m. to 6 p.m., Monday through Friday. Compensation Compensation will be increased up to 10% over current, depending on experience, plus full benefits. #J-18808-Ljbffr