Afternoon/Evening P/T Athletics Game Day and Office Coordinator (flexible schedule required)

The Position

This position assists with sports games and events, and assists with routine office functions of a collegiate athletic department.

Classification: Non-Affiliated Hourly

Staff Duration: Part-Time 12 months; Up to 29 hours per week on a rotating weekly schedule based on game day and season. Flexible schedule required based on departmental need, athletics schedule, and other factors. Occasional weekend availability required.

What You Will Do

• Coordinate daily operations of the athletics office, providing customer service and administrative support in person, by phone, and through online communication.
• Assisting with sports games and events, and/or providing set up/breakdowns of game areas.
• Occasionally serving in various support roles for athletic competitions including scoreboard operator, usher, ticket taker, ball person, camera operator, live stream assistant, and/or providing play by play.
• Maintain departmental records, files, and compliance documentation, ensuring accuracy and adherence to NJCAA regulations, institutional policies, and reporting requirements.
• Coordinate athletic program administration, including sport records, official documents, game contracts, rosters, certificates, and end-of-season recognition materials.
• Support game-day and event operations, preparing game materials, assisting with home and away contests, and coordinating with opposing institutions and departmental staff.
• Process departmental financial transactions, including purchase orders, invoices, work orders, meal vouchers, and other operational expenditures.
• Coordinate team travel and transportation logistics, including overnight trips, championship travel, vehicle scheduling, and related arrangements.
• Assist with personnel and student worker administration, supporting hiring processes, monitoring schedules, and ensuring adherence to established procedures.
• Maintain athletic equipment, uniforms, facilities, and inventory records, including team gear, lockers, locks, and fitness center operations.
• Provide support for athletic and recreational programs, including intramural activities, special events, and departmental initiatives.
• Ensure availability and operational support for evening, weekend, and special athletic events.
• Other duties as assigned.

The Successful Candidate Must Have

• Associate's Degree.
• Three years of prior experience working in a student services or office environment that required the delivery of information verbally and written to students and/or the general public.
• At least one year of experience assisting with sports or athletic-related events.
• Demonstrated proficiency with Microsoft Office Suite and proficient with correspondence with students, staff, companies, officials etc. requiring the ability to create standard reports, professional documents and communications.

Even Better If You Have

• Bachelor's Degree.
• Demonstrated proficiency with a database system (Ellucian Colleague or similar).
• One year of prior experience working in an athletic department.

OCEAN COUNTY COLLEGE