Administrative Coordinator

Description

Position Open Date: 08/20/2026

Position Close Date: 09/03/2026

Interested in making a difference in your community while building a career? Join our team as an Administrative Coordinator!

WHO WE ARE:

For 60 years, Opportunity Council has worked throughout Northwest Washington to build just, equitable communities through service, investment, and collaboration. Our mission is to help people improve their lives through education, support, and direct assistance while advocating for just and equitable communities. Part of a national network of Community Action Agencies, we are dedicated to helping people help each other and themselves-building a community where everyone has the chance to thrive and contribute.

OUR VALUES:

At Opportunity Council, our values guide everything we do. Collaboration, respect, integrity, passion, and learning shape how we show up for each other and for our community. We're also committed to weaving diversity, equity, and inclusion into every part of our work-from the help we offer in the community to the kind of workplace we create for our staff.

To learn more about us and our work, visit our website:


WHAT YOU WILL DO:

The Administrative Coordinator provides operational support for Opportunity Council's Community Services (CS) Department and including direct support to the CS leadership team throughout grant and contract lifecycles, maintenance of departmental reporting systems, training coordination. In addition, the Administrative Coordinator provides direct supervision for the department's administrative staff and coordinates new employee onboarding. The Administrative Coordinator provides special project support, including supervision and coordination for Community Services programs as assigned.

WORK SCHEDULE:

Monday through Friday, 8am to 5pm

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Responsible for preparing, drafting, and finalizing community partner organization and contractor agreements in advance of Director review and execution. Agreements include service contracts, subcontracts, and memoranda of understanding.
• Supports department and managers with grant, contract, and partner agreement lifecycle management, including monitoring, compliance, partner invoice tracking, and preparation for renewals.
• Develops, maintains, and completes compliance reporting across multiple programs and following varied requirements, systems, and templates.
• Conducts data analysis and grant reconciling from departmental databases, spreadsheets, and other tracking tools and generates reports, tables, and charts as assigned.
• Coordinates with department managers, supervisors, and staff to research and coordinate department's training needs. Coordinates across departments to organize professional development opportunities for direct service staff training needs.
• Develops and delivers comprehensive onboarding for new department employees. Provides direct supervision and related responsibilities for department administrative assistant and program staff as assigned.
• Coordinates department client service programs as assigned.
• Tracks department equipment and places orders to meet department needs as identified.
• Facilitates dissemination and implementation of policies and procedures.
• Identifies and builds process improvements for the department.
• Leads building moves and office changes.

OUR IDEAL CANDIDATE WILL HAVE:

• Minimum four-year degree or equivalent education/experience.
• Experience relevant to essential functions in data science or statistics.
• Experience working in non-profit or similar organizations.
• Minimum intermediate knowledge and experience with Microsoft Office, including Excel.

We place a strong value in hiring individuals with lived experiences of, poverty and/or homelessness or who have previously participated in Opportunity Council programs or other social services.


OUR BENEFITS PACKAGE:

We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance.

• Paid time off earned on an accrual basis (vacation, sick, personal, holidays)
• Paid time off for wellness needs
• Employer-paid holidays
• Employer-paid HDHP and low-cost traditional health care options
• HSA and FSA plans, subject to plan terms
• Eligibility for critical illness insurance coverage
• 403(b) Retirement plan with employer contribution
• Eligibility for health coverage for legal dependents
• Eligibility for employee/family dental and vision coverage
• Voluntary benefits such as life insurance, long-term disability, and long-term care and personal legal services

ABOUT WHATCOM COUNTY:

Working with Opportunity Council in Whatcom County is more than just a job, it's a chance to be part of something bigger. Surrounded by the natural beauty of the Pacific Northwest, our community is rooted in compassion, collaboration, and a shared commitment to positive change. Whether you're supporting local families, advocating for equity, or building programs that uplift our neighbors, you'll find purpose and connection here. Join us in building a stronger Whatcom County where everyone has the chance to thrive and contribute

We believe our team should reflect the communities we serve. That's why we strongly encourage people of color, LGBTQIA+ individuals, Veterans, and people with disabilities to apply. Opportunity Council is proud to be an Equal Employment Opportunity employer. We do not permit discrimination based on race, creed, color, national origin, gender, gender identity or expression, sexual orientation, religion, marital or family status, pregnancy, military or veteran status, age, genetic information, disability, use of a service animal, or any other status protected by law.