Contract Administrator

Job Description

The Contract Administrator is responsible for managing the contract/purchase order

requirements of multiple projects at once. Working directly with project managers, subcontractors, and

customers in a professional manner.

Job Responsibilities:

Ensure that jobs are loaded correctly into the ERP systems

Assist in compiling information for prequalification documents

Apply for Certificate of Insurance as needed for projects

Apply for Bid Bonds and Project Bonds as needed

Ensure that jobs are invoiced correctly and in a timely manner

Monitory job cost daily and report to Project Managers and General Manager jobs that are

failing to meet budgeted margins

Monitor over and under billing status and advise the General Manager on underbilled projects

Ensure accuracy of job budgets and revise as necessary

Conduct Job Cost meetings as required

Oversee all purchasing activity for projects and review all open PO's on periodic basis

Manager and reconcile Petty Cash disbursements

Organize and Prepare billing documentation

Maintain complete customer and other departmental files; collect and catalogue designs and

billing information

Prepare productivity analysis reports.

Continuously compare contract documents to the dollar amount entered in the account system

and resolve any deviation

Ensure that job dollar values are neither over or under valued or reported

Review contract language and payment terms

Manager new job set up

Complete paperwork and update worksheets and reports related to division activity in a timely

manner

Engage in weekly Project Management meetings

Other duties as assigned.

Other duties as assigned

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Skills and Requirements

Requirements:

Education, Licensure & Certifications:

High School Diploma or GED, required.

Bachelor’s degree in accounting or equivalent professional experience

Experience:

5+ years’ experience in accounting or equivalent

Two years or more of construction contract administration experience is required.

Sound understanding of contracting principles.

Knowledge and experience with percentage completion job cost accounting principles

Knowledge of construction contract language

Knowledge of sales and use tax laws.

Experience working with ERP systems and job cost accounting systems. JD Edwards Enterprise

One experience is preferred but not required.

Knowledge, Skills, Capabilities:

Knowledge of pre-lien and lien processes.

Ability to create invoices in an AIA format.

Solid written and verbal communication skills

Ability to work with a positive attitude under pressure and without supervision to meet

contractual deadlines.

Proficient in Microsoft Office products; Word Excel, Outlook, etc