Accounting Assistant/Administrative Assistant

About Us

For nearly 40 years, RFM has committed its practice to projects that build and strengthen community. We are a B Corp Certified Architecture, Interior Design and Planning firm with offices in Bremerton and Spokane, Washington. We take sustainability and design excellence seriously while valuing a balanced home/work life.

Administrative Assistant / Accounting Assistant

The Administrative Assistant / Accounting Assistant performs a wide range of routine administrative, accounting, and payroll-related tasks in support of office operations. This role provides essential support to management and the accounting team, while serving as a professional and welcoming first point of contact for clients, vendors, and visitors. The position requires a high degree of organization, confidentiality, initiative, and attention to detail. This role is requird in-person at our Bremerton office location 10 am to 2 pm Monday - Friday, with the remaining 20 hours per week remote/flexible schedule.


Administrative & Office Support Responsibilities

• Greet and direct clients, vendors, job applicants, delivery personnel, and visitors
• Manage incoming and outgoing mail and packages (USPS, FedEx, UPS), including logging and tracking shipments
• Schedule appointments, meetings, and conference rooms; coordinate catering and meeting logistics
• Maintain office resources through check-out systems
• Order and maintain office and kitchen supplies
• Oversee general kitchen operations, including dishwasher use and appliance cleanliness
• Ensure cleanliness and organization of public spaces and conference rooms
• Coordinate shipping, receiving, and return of library samples
• Serve as general administrative support to the HR Director and accounting team
• Monitor building, janitorial, and printer-related issues and coordinate with vendors as needed
• Assist with building use requests, door fob access processes, and vehicle usage logs
• Track company vehicle mileage, fuel receipts, maintenance, and cleaning schedules
• Maintain filing, archiving, and organization of contracts, billing folders, and office documentation

Accounting & Payroll Responsibilities

• Data entry and reporting for payroll, 401k and benefits processes
• Reconcile PTO balances between Ajera and BambooHR
• Support expense reporting and reimbursement processes
• Support the accounting team with projects, reconciliations, and reporting
• Attend financial and operational meetings as required

Additional Responsibilities

• Assist with special projects, audits, and process improvements
• Maintain front desk procedures and operational documentation
• Collaborate with other departments, including Marketing and the Library, as needed
• Perform other duties as assigned in support of firm operations

Professional Qualifications & Skills

• Associate's degree in accounting, finance, business administration, or related field, or equivalent combination of education and experience
• Minimum of 2 years of administrative and/or accounting experience (internships included)
• Strong understanding of basic accounting and payroll principles
• Excellent organizational, multitasking, and time-management skills
• Strong written and verbal communication skills
• Detail-oriented with a high level of accuracy
• Ability to work well under pressure and meet deadlines
• Process-oriented problem solver with a proactive mindset
• Demonstrates discretion and maintains strict confidentiality
• Represents the firm professionally and courteously to clients, vendors, and the community
• Commitment to professional growth and upholding the firm's core values

Compensation and Benefits

We know our people are our greatest investment. RFM offers competitive compensation, flexible work arrangements, comprehensive benefits, professional development support, and opportunities to build a long-term career.

• Vacation Pay of 2 to 4 weeks per year, depending on years in career
• Sick Leave of 80 hours per year
• Parental Leave of 4 weeks, after one year of employment
• Eight Paid Holidays
• Eight hours of Paid Volunteer Time
• Health Insurance: Medical, Dental and Vision with RFM paying 99% of the employee's premium
• Cafeteria Plan: Flexible Spending Account, Dependent Care Account, Transportation Account
• Lifestyle Spending Account allowance of $500 per year for remote work and wellness-related expenses
• Long Term Disability Insurance paid by RFM
• Employee Assistance Program paid by RFM
• 401(k) Plan with match of up to 4%
• Voluntary Life Insurance
• Voluntary Long Term Care Insurance
• Voluntary Aflac policies
• Voluntary Legal and ID Protection plans

Note: Benefits are current as of the date of this posting and can change without notice.

Equal Employment Opportunity

Rice Fergus Miller provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type in regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We embrace diversity, equity and inclusion and honor our employees' differences.