Medical Administration Specialist

Medical Administration Specialist

Medical Administration Specialist develops, analyzes, evaluates, advises on, or improves the effectiveness of work methods and procedures/processes, organizations, manpower utilization, distribution of work assignments, management controls, information and documentation systems, and similar functions of management for the MAS. Additional duties include but not limited to:

• Responsible for the periodic review and preparation of position descriptions and performance standards for the MAS.
• Assists managers/supervisors in determining training needs, drafting disciplinary and adverse action documents, reviews incoming personnel management requests, recommends appropriate actions or alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints and work priorities.
• Alerts managers to problems that require human resource intervention or correction.
• Keeps managers informed of the status of on-going personnel issues, provides advice on solving complex personnel-related problems.
• Assists with the orientation of new staff to MAS programs and functions.
• Coordinates and manages for space proposals and moves, office supplies, equipment management and inventories, prepares necessary requests to add/remove equipment items.
• Responsible for developing programs for the administrative functions of the organization working in conjunction with clinical services to meet established goals.
• Maintains program requirements, validation criteria for assigned organizations.
• Prompts staff members to participate in special evaluations.
• Expected to continually and systematically evaluate assigned operations and to make necessary recommendations to ensure conformance with standard and established goals.
• Analyzes data and identifies trends and concerns of issue.
• Develops and/or maintains a system of internal reviews and a quality assurance program to ensure all programs operate at a high level of effectiveness that ensures compliance with standards at accrediting, regulatory and agency authorities.
• Prepares recurring and non-recurring statistical reports for presentation to Chief, MAS and/or medical center management.
• Conducts management studies to collect data on patient demand, workload trends, bed utilization, missed opportunities, access, etc.
• Compiles statistics for inpatient and outpatient staff.
• Estimates and computes Workload projections through established formulas and guidelines.
• Develops procedures and systems for establishing, operating, and assessing the effectiveness of administrative control systems, data validation and programs, such as Fee Basis, C&P, etc. and conducts audits, evaluations, inspections or management of internal control reviews.
• Evaluates programs on a quantitative or qualitative basis, the effectiveness of programs or operations in meeting established goals and objectives. Prepares program status reports for review at all levels.
• Performs work involving the analysis of the economic impact, feasibility, practicality, and effectiveness of existing and/or proposed standards, regulations, programs, and policies.
• Conducts special projects or studies and provides recommendations of administrative programs and issues.
• Provides staff support to ensure effective reporting, evaluation, and requirements associated with the Accreditation of the organization.

Work Schedule: Monday through Friday, 8:00 am to 4:30 pm.

Virtual: This is not a virtual position.

Position Description/PD#: Medical Administration Specialist / PD025710

Relocation/Recruitment Incentives: Not Authorized.

Critical Skills Incentive (CSI): Not Approved.

Permanent Change of Station (PCS): Not Authorized.