Senior Legal Secretary - Litigation

Senior Legal Secretary Litigation

Mitchell Silberberg & Knupp, a mid-sized law firm with offices in Los Angeles, New York City, and Washington D.C., is seeking a Senior Legal Secretary to join our team in Los Angeles.

We are looking for a Senior Legal Secretary with experience in traditional litigation, labor & employment, commercial litigation, and/or intellectual property. The position will entail supporting approximately 4 - 5 busy Attorneys. The Firm offers competitive compensation; 401K; medical, vision and dental coverage; life insurance; flexible spending accounts and more. This is a wonderful position for a person seeking an opportunity with a well-respected firm.

The expected annualized base salary range for this position is $90,000 to $110,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

Duties of the position include but are not limited to:

• Create and edit drafts of documents such as correspondence, pleadings, discovery demands and responses, requests for production, subpoenas, deposition notices, and other legal documents.
• Prepare final versions of documents: format Microsoft Word documents, create tables of contents and tables of authorities, proofread, etc.
• Handle electronic filings with state and federal courts; handle agency filings/submissions; and retrieval of electronically filed documents.
• Assist in preparation for depositions, court hearings, and trials.
• Manage and organize attorneys emails in Outlook and save them in a document management system.
• Enter attorneys time on a daily basis.
• Arrange meetings and travel, schedule appointments, and maintain contacts and calendars.
• Process expense reimbursements and process invoices
• Knowledge of court rules and filing procedures, including determining requirements for filing for in varying jurisdictions.
• Communicate by phone/email with clients, court personnel and other legal professionals.
• Prepare court filings using Adobe PDF to assemble pleadings and exhibits, including bookmarking and OCRing.
• Support other litigation secretaries with filings, deposition preparation, and case management.
• Assist other departments and legal secretaries with overflow work.

Other qualifications:

• Undergraduate degree is preferred.
• A minimum of 10 years of legal secretarial experience is preferred.
• Proficiency in legal terminology and procedures.
• Satisfaction working both independently and collaboratively with teams of varying work styles.
• Strong work ethic with ability to produce high-quality work in a consistent and reliable manner.
• Ability to effectively multi-task in a fast-paced work environment, including juggling multiple projects and demands, meeting deadlines, and ensuring accuracy and quality of all work product.
• Experience with Microsoft Office Suite (MS Word, Excel, PowerPoint and Outlook) and Adobe Acrobat.
• Experience in using technology to resolve work challenges.
• Excellent written and verbal communications skills.
• Proactive personality, positive and enthusiastic attitude, and a willingness to learn.

The Firm offers a competitive salary, attractive benefits, and a pleasant and supportive environment.

EOE