Administrative Assistant - Multi Market

Location: Gresham Smith | Nashville Office (HQ), Nashville, TN 37201, USA Responsibilities Perform administrative duties such as processing expense reports and invoices, handling phone calls, mail, faxes, and copying as needed Order office supplies and manage purchase orders, check requests, yearly renewals, and certifications Provide reception desk coverage as needed and on a rotating basis with other office administrative staff Proactively suggest innovative solutions to anticipate client needs and improve services and event quality Maintain project tracking information including insurance certificates and other project deliverables Organize and maintain a clean office environment, including common areas and conference rooms; arrange office equipment and facility maintenance as necessary Prepare check requests for society memberships, licensure renewals, and miscellaneous invoices Plan, support, and host internal and external events and meetings aligned with the People and Culture pillar of our strategic plan, including setup, cleanup, and food ordering; event support may require before or after hours availability Assist with vendor lunch and learn meetings, including setup and cleanup Support maintaining clean common areas and conference rooms in conjunction with administrative staff Perform other general tasks as assigned Qualifications High school diploma or equivalent Minimum of two years’ experience in the food service industry or an administrative role High energy and enthusiasm Comfortable with technology Knowledge of Deltek Vantagepoint, Adobe Acrobat Pro, and Newforma software preferred Intermediate skills in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams Availability for after-hours and weekend work depending on events Proactive self-starter who can work independently and as part of a team Detail-oriented with strong organizational skills Strong communicator comfortable bridging inter- and intra-departmental collaboration Professional demeanor in all communications Understanding of general administrative services including coordination, phone systems, email, Microsoft Office, and Teams Excellent time management skills with the ability to handle multiple assignments; flexible and adaptable Effective interpersonal communication, both written and verbal, with strong presentation skills Ability to lift up to 20 pounds Benefits Healthcare (Medical, Dental, Vision, Wellness Programs) 401(k) with Company Match Short- & Long-term Disability, Paid Life & AD&D Supplemental, Critical Care, Pet, Legal & ID Theft Insurance Family Planning and Parental Leave Mass/Public Transit Program Telemedicine and Employee Assistance Program Gresham Smith is an equal opportunity employer and does not discriminate. Everyone is invited to apply! #J-18808-Ljbffr