Shipping Clerk

Job Description

Job Description

Summary:

Position provides basic clerical support services within the manufacturing and shipping office environment. Routes all outgoing shipments, including preparation of all documents, and maintains freight information for sales department and customer records. Independently performs most job function.

Essential Functions:

·         Compiles information from internal documents in preparation for data entry.

·         Responsible for the daily computer data entry/input of related information for outgoing shipments. 

·         Routes all outgoing shipments.

·         Calculate freight rates.

·         Verifies and maintains all outgoing freight information for sales, billing and customer records.

·         Assist receptionist as needed.

·         Compare and verify accuracy of screen display and original data.

·         Coordinate shipping activities with logistic company, customers for pick up, freight lines and arrange

for flat beds.

·         Account for time and work completed via the data collection system and accurately and satisfactorily

record the daily activity.

·         Fax/scan paperwork to Corporate in a timely manner.

·         File completed shipping documents in a timely manner. 

·         Establish/maintain filing system for records relating to job function for historical and auditing purposes.

·         Produce various copies of documents, letters, reports and routine forms and distribute as directed.

·         Create correspondence and reports as required using appropriate formats and proofread for grammatical, spelling or typographical errors and distribute where applicable

·         Assist purchasing and billing with basic duties as required. 

·         Perform other duties as assigned.

Knowledge, Skills, and Abilities Required:

·         Knowledge and skilled in the use of a computer.

·         Knowledge of or ability to learn established computerized systems and to use e-mail and the Internet effectively.

·         Ability to perform data entry and retrieval function; creates simple documents, collate printed material and perform other basic support functions.

·         Ability to perform mathematical calculations and apply concepts of basic accounting with a high degree of accuracy.

·         Skill in performing routine clerical tasks to meet deadlines and productivity standards.

·         Skill in proofreading copy through comparison to original document and ability to setup and maintain filing system.

·         Knowledge and application of basic rules of grammar, punctuation and spelling essential for clear written communications.

·         Ability to establish and maintain effective working relationships.

·         Ability to communicate clearly and professionally. Able to speak, understand and follow English language instructions.

·         Ability to accurately perform general clerical tasks to include keyboarding/data entry, and operating standard office equipment such as PC, telephone, calculator, fax and copy machines.

·         Ability to react to change productively and perform other functions as required.

Qualifications: 

·       High school diploma or general education degree (GED) with general clerical courses/training.

·       Two to four years shipping experience in a manufacturing environment.

·       Extensive use of a personal computer with data entry experience.

Work Schedule:

830am - 5pm Monday thru Friday