Office Manager II

Description


JOB SUMMARY:


In compliance with agency policies/procedures and regulatory standards, and in cooperation with team members, ensure the systematic and efficient provision of clerical and financial functions of the ESS facility.

1. In conjunction with appropriate team members, manage the personnel functions of an individual ESS to include maintenance of files for hourly employees and participation in the orientation process for new individuals served, restricted hourly employees, and staff.
2. In compliance with agency policies/procedures, relevant ESS work/operating instructions, and regulatory standards, manage the payroll functions of an individual ESS. Responsible for strict adherence to Department of Labor Wage and Hour guidelines and knowledge of and compliance with Section 14c Sub-Minimum Wage Certificate. Coordinate with ESS Financial Services Specialist - Payroll as needed.
3. Prepare/monitor ESS facility accounts receivables in a timely manner, including invoicing for services, contract sales, and transportation services. In collaboration with ESS Financial Services Specialist - Reimbursement, monitor aged accounts receivables and assist in collection efforts.
4. In accordance with agency policies/procedures, manage all aspects of the ESS facility accounts payable system.
5. Provide for administrative duties to include: ensure staff receive applicable controlled documents in a timely manner; ensure staff receive current payroll information on jobs; provide secretarial/receptionist services as needed/requested; order supplies for the office, facility, or production operations of the facility.
6. Participate in meetings held for a variety of purposes including ESS administration and in-service training.
7. Participate in the agency's accident-prevention program and actively promote safe practices in the delivery of services and manufacturing of products.
8. Provide supervision to assigned staff in such a way as to provide opportunities for professional development and to ensure effective and appropriate delivery of services and compliance to agency policies/procedures.

• Provide support to other site operations in administrative capacity as needed or required.
• Other administrative duties as assigned by supervisor.

• Good interpersonal and managerial skills
• Good oral and written communication skills
• Good math and accounting skills
• Good organizational, time management, and data collection skills
• Knowledge of standard payroll procedures and piece rate/hourly payroll procedures
• Proficient in MS Office applications
• Demonstrated experience in working with workers' compensation claims and insurance billing

• High school education or equivalent required.
• Three to five years related administrative experience required.