Program Administrator

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Program Administrator

Government Services Tampa, Tampa, FL, US

3 days ago Requisition ID: 2261

Salary Range: $22.00 To $25.00 Hourly

Summary:

MCS’s mission is to make communities SHINE by providing exceptional service to our clients. We do this through our core values: service, hustle, integrity, nurture, and excellence. As one of the nation’s leaders in property maintenance and inspection services, our clients are our number one priority.

Our Government Services (GS) organization is a prime contractor under the Elevate Florida program, administered by the Florida Division of Emergency Management (FDEM), delivering FEMA-funded home elevation and mitigation reconstruction projects for Florida homeowners. The Program Administrator supports the MCS GS Elevate Florida team by keeping bids, project records, subcontractor files, and milestone payment packages organized, accurate, and on time. This part‑time role reports directly to the Senior Vice President of MCS Government Services and is expected to work independently across multiple concurrent bids and projects. The ideal individual is highly organized, detail-oriented, and comfortable working within program rules and deadlines. Hours may increase as program volume grows.

• Track bid invitations, site walks, submission deadlines, and project milestones across multiple concurrent projects.
• Prepare bid packages, verify required documentation, and submit materials through the Elevate Florida contractor portal.
• Coordinate site visits, pre‑construction meetings, inspections, and field coverage with internal teams and subcontractors.
• Prepare subcontract and work order paperwork for management review and track document expiration dates.
• Maintain organized project files in SharePoint, including task orders, permits, engineering documents, and correspondence.
• Track outstanding items and deadlines, prepare meeting notes, and coordinate follow‑ups.li>
• Assemble milestone payment packages and maintain submission and payment status records.
• Compile project closeout documentation, including warranties and Operations & Maintenance (O&M) materials.
• Monitor program communications and portal updates, routing notices and requests to the appropriate team members.
• Exceptional organizational skills and attention to detail while managing multiple deadlines
• Proficiency with Microsoft Excel, Word, Outlook, and SharePoint; ability to learn web‑based portals quickly
• Clear, professional written and verbal communication with subcontractors, engineers, and program staff
• Ability to follow detailed program rules and documentation requirements consistently
• Self‑motivation and the ability to work independently in a remote environment with limited supervision
• Discretion in handling confidential bid pricing, contract, and homeowner information
• Ability to thrive in a fast‑paced, deadline‑driven environment

Supervisory Responsibilities:

This position will not have supervisory responsibilities.

Education and Experience:

Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Construction Management, or a related field preferred.

Experience: 2 year(s) of relevant administrative or coordinator experience in construction, government contracting, or a related field.

Preferred: - Experience with FEMA, HMGP, or other state or federal grant‑funded programs

• Familiarity with construction documents such as certificates of insurance, bonding, subcontracts, permits, and pay applications
• Based in the Tampa Bay, FL area with the ability to make occasional local site visits

Physical Requirements and Work Content:

Must be authorized to work in the United States.

A reliable home office with high‑speed internet, a valid driver’s license, and reliable transportation for local site visits are required.

Americans with Disability Specifications: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, move, operate with hands and arms, and lift up to 15 pounds. The employee is regularly required to use hands to operate or feel objects, tools or controls, communicate, distinguish or identify, adjust or focus.

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• This is a sedentary, remote position that generally requires sitting at a desk with frequent computer work during scheduled hours.
• Occasional local site visits may involve active residential construction sites, uneven terrain, and outdoor Florida weather; required PPE will be provided.

Additional Comments:

These declarations are not to be an “all-inclusive” list of the duties and responsibilities nor of the skills and abilities required to do the job. They are intended only to describe the general nature of the job and a reasonable representation of its activities. Additional essential functions and/or tasks may be identified by the company and listed as such in the incumbent’s performance appraisal. Various tasks may be assigned under each task or function. The incumbent performs other job‑related duties as assigned and required.

This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.