AP/AR Specialist

Accounts Payable/Accounts Receivable Specialist We are seeking a detail-oriented and organized Accounts Payable/Accounts Receivable Specialist to join our growing commercial HVAC company. This is an excellent opportunity for someone looking to build a career in accounting while working in a fast-paced, team-oriented environment. The ideal candidate is dependable, eager to learn, and committed to accuracy and excellent customer service. Key Responsibilities Accounts Payable Help oversee the flow of vendor invoices, approvals, payments, and supporting documentation. Process vendor invoices accurately and in a timely manner. Match invoices with purchase orders and receiving documentation. Prepare weekly check runs and electronic payments. Reconcile vendor statements and resolve invoice discrepancies. Respond to vendor inquiries professionally and promptly. Accounts Receivable Generate and distribute customer invoices. Process and apply incoming customer payments accurately and timely. Monitor outstanding receivables and follow up on past-due balances. Communicate with customers regarding billing questions and payment status. Reconcile customer accounts and resolve discrepancies. HVAC Accounting Support Assist with bank deposits and account reconciliations. Support month-end and year-end closing processes. Prepare reports as requested by the Controller and CFO. Provide administrative support to the HVAC department as needed. Help balance workloads during employee absences, vacations, and periods of increased activity. Requirements Associate's degree in accounting, finance, business, or related field preferred. 1-2 years of accounting, bookkeeping, administrative, or office experience preferred (entry-level candidates with strong aptitude are encouraged to apply). Proficiency in Microsoft Excel, Outlook, and Word. Strong attention to detail and organizational skills. Excellent verbal and written communication skills. Ability to prioritize multiple tasks and meet deadlines. Experience with Sage and Service Titan is preferred Experience working in construction, HVAC, service, or facilities management industries. Benefits Competitive salary Medical, dental, and vision insurance 401(k) with company match Paid Time Off (PTO) Paid holidays Company-sponsored life insurance Supportive, team-oriented work environment