Office Manager and GM Assistant

Job Description

Job Description

Servodata is looking for a highly organized, proactive, and detail-oriented Executive Assistant to support company leadership and help ensure smooth daily operations. This role is ideal for candidates with experience as an Office Manager, Personal Assistant, or Team Assistant who enjoy working in a dynamic environment and taking ownership of a variety of administrative and organizational responsibilities.

Key Responsibilities

1. Executive Support

• Manage the General Manager's email inbox, including prioritization and follow-up.
• Coordinate and manage complex calendars, meetings, and appointments.
• Assist with travel arrangements and scheduling when required.
• Prepare meeting materials, notes, and follow-up action items.
• Assist with HR related tasks.

2. Team Time Management

• Support team scheduling and coordination activities.
• Help track deadlines, priorities, and administrative workflows.
• Ensure efficient communication and task organization across teams.

3. Bookkeeping Assistance

• Assist with company bookkeeping and financial administration.
• Organize invoices, receipts, and expense documentation.
• Coordinate with external accountants and finance partners as needed.
• Maintain accurate and organized financial records.

4. Office Management

• Oversee day-to-day office operations.
• Coordinate vendors, supplies, and office services.
• Maintain administrative processes and documentation.
• Support company events, meetings, and internal activities.

5. Research & Administrative Projects

• Conduct occasional market and competitor research.
• Gather information and prepare summaries or reports.
• Assist with special projects and operational initiatives.

Preferred Additional Experience

The following experience is highly valued:

• Customer service and client relationship management.
• Professional client communication by phone, email, and virtual meetings.
• Social media engagement and basic content coordination.
• CRM systems and administrative software.
• Working in fast-paced or growing businesses.

Qualifications

• Experience as an Executive Assistant, Office Manager, Personal Assistant, Team Assistant, or similar role.
• Outstanding organizational and time management skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Ability to prioritize multiple tasks and work independently.
• Attention to detail and problem-solving mindset.

What We Offer

• A collaborative and supportive work environment.
• Opportunity to work closely with company leadership.
• Diverse responsibilities and meaningful impact on business operations.
• Professional growth and development opportunities.
• Competitive compensation package.

How to Apply

Please submit your CV and a brief introduction outlining your relevant experience and why you would be a great fit for Servodata.

Join Servodata and become a trusted partner in helping our leadership and teams stay organized, productive, and successful.

We are a growing, highly skilled IT organization based in Orlando, Florida, supporting clients throughout Florida, the U.S., and select international markets. Our clients span a wide range of industries with complex and evolving technology needs.

Company Description

We are a growing, highly skilled IT organization based in Orlando, Florida, supporting clients throughout Florida, the U.S., and select international markets. Our clients span a wide range of industries with complex and evolving technology needs.