Expense Analyst

Expense Analyst

Location: Naples, FL | Full-Time | In-Office

Numbers matter. Details matter. And when it comes to expenses, getting both right matters a lot. AvAirPros is looking for an Expense Analyst to join our corporate team in Naples and take ownership of one of the most important financial processes in our organization: making sure employee expenses are accurate, properly documented, compliant, and ultimately tied to the right projects and clients. This is more than a "check the receipts" accounting role. You'll work across the organization, partnering with employees, project teams, Accounting, and Financial Analysts to make sure expenses flow correctly through our business. You'll become the go-to resource for Workday Expenses, help improve how we use the system, identify issues and trends, and contribute to reporting and financial analysis. If you're an accountant who enjoys figuring out how things work, catching the detail others miss, and becoming the person everyone comes to when they have a question, this could be a great fit.

AvAirPros is an employee-owned commercial aviation consulting firm headquartered in Naples, FL, with professionals located at major airports across the country. For more than 30 years, airlines and airports have relied on us for strategic analysis, planning, program management, project management, and facilities management. We're a specialized firm with a highly professional team—and because we're not a huge organization, the work you do is visible and meaningful. Our culture is built around trust, independence, accountability, and professional growth. We give smart people the opportunity to take ownership of their work and make an impact.

As our Expense Analyst, you'll become the go-to resource for employee expense processing and Workday Expenses. You'll make sure expenses are handled accurately and efficiently while helping employees throughout the company navigate the process. Your responsibilities will include:

• Review and approve employee and non-employee expense reports for accuracy, completeness, proper documentation, and compliance with company policies.
• Verify expenses are properly allocated to client projects, Marketing, or Overhead, based on business purpose and project requirements.
• Review receipts and expense documentation and identify discrepancies, missing information, duplicate expenses, or unusual activity.
• Ensure appropriate Workday worktags, cost centers, and project allocations are used.
• Work with Accounting Operations Leads to understand project-specific requirements and how expense classifications affect client invoicing.
• Become the internal subject-matter expert for Workday Expenses, helping employees understand the system and resolving questions or issues.
• Help employees make the most of Workday's receipt scanning and OCR capabilities.
• Research and resolve problems within the Workday Expenses process, including issues resulting from business process or validation changes.
• Develop and maintain Workday reports and use financial data to identify trends, exceptions, and opportunities for improvement.
• Partner with Financial Analysts to provide expense reporting and analysis in support of revenue forecasting and business decisions.
• Help prepare documentation and reports for internal and external audits.
• Support the continued rollout and adoption of Workday Expenses throughout the company.
• Educate employees on expense policies and serve as a resource when questions arise.

Because we're a relatively small corporate team, you'll have the opportunity to broaden your accounting experience beyond expenses. This is a great opportunity for someone early in their accounting career who wants to learn more than one piece of the accounting puzzle. You may also assist with:

Accounts Payable:

• Supplier invoice processing and posting
• Supplier payment processing
• Supplier inquiries
• A/P reconciliations

Accounts Receivable:

• Client invoicing
• Workday invoicing functionality
• Client payment application
• Unapplied cash research
• A/R reconciliations

We're looking for someone with approximately 1–5 years of accounting experience who is organized, analytical, curious, and comfortable working with people as well as numbers. You don't need to know everything on day one. We're more interested in someone who is smart, detail-oriented, accountable, and eager to learn. Ideally, you'll bring:

• 1–5 years of accounting experience, with exposure to Accounts Payable, Accounts Receivable, expense management, or related accounting functions.
• Strong attention to detail and a commitment to accuracy.
• The ability to review financial information, spot inconsistencies, and ask the right questions.
• Comfort working with employees at all levels of an organization.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Good judgment when interpreting and applying company policies.
• Strong Excel and Microsoft Office skills.
• A willingness to learn systems and become a go-to resource for others.

Experience with Workday is a significant plus, particularly Workday Expenses. Experience with expense management systems, receipt scanning/OCR, financial reporting, or audit support is also helpful.

The right person for this role is someone who:

• Likes details. You notice when something doesn't add up.
• Likes solving problems. You don't just flag an issue—you want to figure out why it happened and how to fix it.
• Can work independently. You don't need someone checking your work every five minutes.
• Can communicate. You'll be working with people across the company, not just sitting behind a spreadsheet.
• Is comfortable being the expert. Employees will come to you with their Workday expense questions—and you'll know the answers.
• Wants to grow. This role offers the opportunity to expand your accounting knowledge and take on increasing responsibility.

At AvAirPros, you won't be one of hundreds of people doing the same thing. We're a specialized, employee-owned company where individual contributions are noticed. You'll work closely with experienced accounting and business professionals, gain exposure to multiple areas of the business, and have the opportunity to develop your skills and take ownership of your work. And yes, you'll learn a lot about airports along the way.

Work Environment:

• Full-time, in-office position at our corporate headquarters in Naples, FL
• Candidates must currently be local to the Naples area; relocation is not available for this position
• Member of the Corporate Business Analysis team
• Occasional travel may be required for training or audit support
• Regular interaction with employees and leaders throughout the company

Employee Benefits:

• 100% company-paid employee premiums for Medical, Dental, Vision, Short-Term Disability, and Long-Term Disability insurance
• Health and Dental coverage available for eligible dependents
• Company-funded Health Reimbursement Arrangement (HRA)
• 401(k) with company match and voluntary contribution
• Paid vacation, holidays, and sick leave
• Performance awards
• Employee ownership opportunities

AvAirPros is an Equal Opportunity Employer. We embrace and celebrate diversity and are committed to maintaining an inclusive work environment for all, including minorities, women, veterans, individuals with disabilities, and LGBTQ+ individuals.

AvAirPros works with the largest airlines and airports in the United States. We provide valuable advice and assistance to our clients supporting their need for enhancement, expansion, and excellence in operations. Our Consulting business manages capital improvement projects that expand and modernize airport facilities ranging from gate extensions to lounge upgrades, hangar builds to complex baggage handling systems, concourse improvements to terminal redevelopment. We also consult with our clients on issues including lease negotiations, rates and changes and operational readiness. Our Services division provides experienced management talent to airports and airlines that allows the essential functions of aviation to run efficiently and effectively. We offer support and counsel to our clients to help them achieve their business objectives. Our success comes from building trusted relationships and over-delivering on expectations. That same spirit of excellence creates a culture at AvAirPros that provides our professionals with a high degree of independence and responsibility and a sense of achievement that leads to professional and personal growth opportunities.

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