LPN or QMA Scheduler

Job Description

Job Description

Description:

The LPN or Insulin-Certified QMA/Scheduler plays a key role in supporting both resident care and daily operations within Heritage Assisted Living community. This position is responsible for accurately administering medications—including insulin injections within the QMA scope—while also managing the community’s nursing schedule to ensure consistent and compliant staffing. The ideal candidate is detail-oriented, compassionate, and able to balance clinical responsibilities with administrative tasks in a fast-paced, resident-focused environment.

Key Responsibilities

Medication Administration (Assisted Living Environment)

• Administer medications and insulin to residents in accordance with Indiana state regulations and assisted living community policies.

• Provide person-centered care by engaging with residents respectfully and supporting their individualized wellness needs.

• Document medication administration, refusals, and follow-up observations in the electronic health record (EHR).

• Monitor residents for changes in condition and communicate concerns promptly to the Wellness Director or nurse on duty.

• Maintain medication carts, supplies, and documentation areas in compliance with assisted living standards and ISDH guidelines.

• Assist care staff with daily tasks within the QMA scope to promote resident safety and well-being.

Scheduling Responsibilities

• Create, update, and maintain the master staffing schedule for Resident Care staff, including QMA, CNA/HHA, and caregiver shifts.

• Ensure adequate staffing based on resident acuity, service plans, and facility needs.

• Communicate open shifts, call-offs, and schedule changes to team members in a timely and professional manner.

• Track attendance, PTO requests, and staff availability to support proactive scheduling.

• Collaborate with leadership to maintain compliance with assisted living staffing requirements and minimize overtime.

• Assist with onboarding new care staff by entering availability and first-week schedules into the scheduling system.

Requirements

• Current Indiana QMA or LPN certification with valid Insulin Certification.
• Experience in assisted living, memory care, or senior living preferred.
• Prior staffing or scheduling experience is strongly preferred.
• Strong interpersonal skills with the ability to communicate effectively with residents, families, and team members.
• Proficient in scheduling software, EHR systems, and basic computer applications.
• Excellent time management, organization, and problem-solving skills
• Ability to work independently, maintain confidentiality, and uphold the community’s standards of care.