DEPUTY COURT CLERK

City Of Navasota Municipal Court Clerk Performs administrative, clerical, customer service, and financial recordkeeping duties in support of the City of Navasota Municipal Court. Processes citations and court records, receives and accounts for payments, assists with case scheduling and communications, and provides procedural information while maintaining confidentiality, accuracy, and impartiality. Organizational Relationships: 1. Reports to: Municipal Court Administrator. 2. Directs: This is a non-supervisory position. 3. Other: Has contact with the Municipal Court Judge, court prosecutor, attorneys, defendants, law enforcement personnel, other City employees, county and state agencies, and the general public. Essential Duties: · Receives, reviews for completeness, enters, and maintains citations, complaints, case information, and dispositions in the court case-management system. · Assists with court dockets, hearing and trial schedules, notices, correspondence, and preparation of case materials for the Municipal Court Judge and prosecutor. · Responds courteously to inquiries by telephone, electronically, in writing, and in person; explains court processes and available procedural options without providing legal advice. · Processes driving safety course requests, deferred disposition requests, compliance documentation, and other authorized case actions under applicable law, court orders, and City procedures. · Receives fines, court costs, fees, and other authorized payments; issues receipts and accurately posts transactions, adjustments, and partial payments. · Balances daily collections, maintains payment and deposit records, and prepares reconciliations and deposit reports consistent with established cash-handling controls. · Maintains case files and court records in electronic and paper form; files, retrieves, scans, and retains records according to applicable requirements and approved schedules. · Receives and processes requests for court records, providing access or copies only as authorized by applicable law, court rules, and approved procedures. · Prepares complaints, affidavits, and related legal documents for appropriate review and execution; administers oaths for municipal court complaints as authorized by law. · Prepares warrants, summonses, subpoenas, and other court process for judicial review, approval, or signature where required; distributes and tracks issued documents in accordance with law and policy. · Prepares and sends notices concerning court appearances, delinquent obligations, compliance, and other case matters; tracks responses and deadlines. · Assists with appeals, records requests, and required court reporting to state or local agencies, as assigned and in accordance with established procedures. · Coordinates with the Judge, Court Administrator, prosecutor, law enforcement agencies, City departments, and other stakeholders to support timely and orderly court operations. · Provides accurate information regarding payment arrangements, requests for alternatives to payment, and related procedures, referring matters requiring judicial discretion to the Judge. · Safeguards confidential information; treats all individuals fairly and professionally, including during difficult or stressful interactions. · Maintains office supplies, processes incoming and outgoing correspondence, and assists with other administrative support for Municipal Court operations. · Participates in required court training and continuing education and actively pursues Municipal Court Clerk Certification as directed by the Court Administrator. Other Important Duties* Performs such other related duties as may be assigned. Required Knowledge, Skills, and Abilities: Knowledge of: Modern office practices and procedures; customer service; basic bookkeeping, cash handling, and reconciliation; court records and confidentiality requirements; municipal court terminology, procedures, and case-management systems; and applicable laws and court rules. Skill/Ability to: Maintain accurate and organized records; perform detail-oriented work with a high degree of accuracy; handle payments and confidential information responsibly; use computers, court software, and standard office equipment; explain procedures clearly without providing legal advice; communicate effectively in writing and verbally; remain calm and courteous in stressful situations; meet deadlines; and establish effective working relationships with colleagues, court participants, and the public. Qualifications: Acceptable Experience and Training: High school diploma or equivalent, plus at least two years of clerical, administrative, bookkeeping, or customer service experience. Experience in a municipal court or other legal or governmental office is preferred; or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities. Bilingual skills in Spanish and English are preferred but not required. Certificates and Licenses Required: Must be bondable and eligible to receive a Texas Notary Public commission. Must obtain a Texas Notary Public commission within twelve (12) months of appointment and maintain an active commission thereafter. Must actively pursue Level I (Certified Court Clerk I, CCCI) certification through the Texas Municipal Court Clerk Certification Program and maintain certification and required continuing education upon attainment. Benefits: Health Insurance – Health insurance coverage is paid 100% for all employees and subsidized cost for dependents. Vision Insurance – Vision insurance coverage is paid 100% for all employees. Dental Insurance – Dental insurance coverage is paid 100% for all employees. Life Insurance – The City provides basic Life insurance & Accidental Death and Dismemberment (AD&D) insurance. The policy will pay your beneficiary $50,000 for the employee, $5,000 for the spouse, and $2,000 for children up to age 25 years of age. Supplemental Life and AD&D insurance is also available for employees. Retirement: Texas Municipal Retirement System (TMRS) 6% - 2 to 1 match Vested at 5 years of service Retire after 20 years of service in TMRS Supplemental Death Benefit of $7,500 Voluntary 457 Retirement Plan through MissionSquare Retirement Vacation – Employees accrue vacation based on years of service (see the below schedule). Length of Service - Non-firefighting Employees' Vacation Leave Earned - Firefighters' Vacation Leave Earned* 0 – 4 Years of Employment - 12 days (96 hours)(3.7 hours bi-weekly) - 5 days (120 hours)(4.7 hours bi-weekly) 5 – 9 Years of Employment - 15 days (120 hours)(4.7 hours bi-weekly) - 5 days (120 hours)(10 Hours/month) 10 – 19 Years of Employment - 20 days (160 hours)(6.2 hours bi-weekly) - 7 days (168 hours)(6.5 hours bi-weekly) 20 Years or longer - 25 days (200 hours)(7.7 hours bi-weekly)) - 9 days (216 hours)(8.3 hours bi-weekly) Sick – All regular full-time, non-firefighting employees accrue sick leave at the rate of 3.7 hours per two-week pay period and firefighters accrue 4.62 hours per two-week pay period. Maximum sick leave accrual is 120 days (960 hours). Holidays – The City pays employees for 12 holidays per year: New Year's Day, MLK Day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, and Christmas Day Longevity – After three years of service, receive longevity pay at a rate of $4 per month for each year of service. Voluntary Permanent Life Insurance – life insurance you can take with you when you change jobs or retire. Voluntary Short- and Long-Term Disability Insurance – Disability insurance provides benefits that replace part of your lost income when you become unable to work due to a covered injury or illness. Voluntary Accident Insurance, Critical Illness Insurance, and Hospital Indemnity Insurance – voluntary benefits that are designed to complement your health care coverage and allow you to customize benefits to you and your family's needs. Voluntary Legal Insurance – Legal insurance covers a wide range of legal needs to help you address life's legal situations. Flexible Spending Accounts (FSA)/ Dependent Care (DCA) – FSAs allow you to set aside a portion of your income, before taxes, to pay for qualified health care and/or dependent care expenses. Because that portion of your income is not taxed, you pay less in federal income, Social Security and Medicare taxes. City of Navasota