Permit Coordinator at ARS in Tinton Falls, New Jersey

Job Title: Permit Coordinator

AJ Perri Heating & Cooling, providing HVAC services to New Jersey for over 50 years. We are seeking a Permit Coordinator to process all permits required for installation jobs. Will also serve as a backup install coordinator.

Responsibilities

• Receive all incoming job folders and file any/all necessary permits
• Receive all incoming calls from external customers and other departments regarding the permit process
• Provide information to Install Manager regarding proper information received for permit process
• Nurture and maintain positive relationships with Township personnel
• Prepare and process necessary payments for P.O.'s for permits
• Work with office staff to expedite "emergency" situations
• Provide Installation Manager with status to completion at the end of each business day
• Enter all information into Successware to reflect status of permits
• Work with other departments to ensure permit process is maintained (plumbing & service)
• Work with Rebate Coordinator and Inspection/Job Costing positions to ensure flow of job folders
• Direct customer calls to appropriate internal personnel as needed
• Assist Rebate Coordinator and Installation Coordinators as needed
• Other duties as assigned

Qualifications

• High School diploma or general education degree (GED) is required. Some college desired
• 3-5 years of administrative assistant experience required. Permit application and process experience highly desirable.
• Strong computer skills required, specifically MicroSoft Excel and Word.
• Ability to work in a fast paced environment
• Strong attention to detail required
• Excellent follow up and time management skills required
• Effective communication skills, both written and oral, and organizational skills required

AJ Perri is an Equal Opportunity Employer AA/EOE/M/F/V/D. In compliance with the Americans with Disabilities Act, ARS-Rescue Rooter may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.