Sr Administrative Assistant

Polaris Inc. Administrative Support Role

At Polaris Inc., we have fun doing what we love by driving change and innovation. We empower employees to take on challenging assignments and roles with an elevated level of responsibility in our agile working environment. Our people make us who we are, and we create incredible products and experiences that empower us to THINK OUTSIDE.

Position Overview

You will provide high-level administrative and organizational support to a senior executive leading a global, multi-region organization. In this role, you will partner closely with international leadership to coordinate priorities, manage schedules across time zones, and enable effective execution of key initiatives. You will act as a central liaison across internal and external stakeholders while ensuring alignment, organization, and follow-through. This position offers the opportunity to directly support global operations, gain exposure to senior leadership, and contribute to business execution across a complex, international environment.

Key Responsibilities

• Provide comprehensive administrative support including complex calendar management, international meeting coordination, travel planning, and expense reporting.
• Manage executive and leadership calendars across multiple global time zones, optimizing schedules and resolving conflicts with sound judgment.
• Coordinate and support global leadership meetings, including agenda development, materials preparation, notes, and follow-up actions.
• Plan and manage domestic and international travel logistics, including multi-country itineraries, documentation, and contingency planning.
• Serve as a liaison between international leadership, regional partners, and internal/external stakeholders to ensure alignment and communication.
• Prepare and format executive-level presentations, reports, briefings, and correspondence for global audiences.
• Track team initiatives, milestones, deliverables, and action items to support organizational alignment and execution.
• Organize and maintain documentation and status updates to ensure visibility across distributed teams.
• Anticipate scheduling, travel, or operational challenges and proactively resolve issues as they arise.
• Handle sensitive and confidential information with a high degree of discretion and professionalism.
• Support cross-functional meetings, workshops, and global team activities as needed.
• Collaborate with administrative professionals across the organization to share best practices and provide coverage when required.

Desired Competencies

• Communication: You clearly convey information, ideas, and expectations to diverse audiences, adjusting your message to ensure understanding and alignment.
• Planning & Organization: You manage time, resources, and priorities effectively to meet deadlines and deliver consistent results.
• Accountability: You take ownership of your responsibilities, follow through on commitments, and hold yourself to high standards for quality and results.

Qualifications

• Minimum of 5 years of experience in a senior administrative role supporting senior-level leaders.
• Demonstrated experience supporting global or international leaders across multiple time zones.
• Proven expertise coordinating complex international travel and global leadership meeting logistics.
• Strong organizational skills with the ability to manage competing priorities effectively.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft 365 tools, including Outlook, Teams, Word, PowerPoint, and Excel.
• Experience working in a global, matrixed organization preferred.
• Ability to exercise independent judgment, discretion, and professionalism in handling confidential information.
• This position is not eligible for sponsorship.

The starting pay range for Minnesota is $68,000 to $110,000 per year. Individual salaries and positioning within the range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills, and geography. While individual pay could fall anywhere in the range based on these factors, it is not common to start at the high end or top of the range.

To qualify for this position, former employees must be eligible for rehire, and current employees must be in good standing.

We are an ambitious, resourceful, and driven workforce, which empowers us to THINK OUTSIDE. Apply today!