Staff Accountant

Staff AccountantOur client in Scottsdale, Arizona, is seeking a detail-oriented and organized Staff Accountant to support daily accounting operations, cash management, accounts receivable, accounts payable, and financial reporting across the company and its related legal entities.Reporting to the Controller, the Staff Accountant will be responsible for processing and posting financial transactions, applying customer payments, preparing supporting schedules, maintaining accurate accounting records, coordinating customer and affiliate invoicing, and assisting with recurring financial reporting. This role works closely with the Controller, Senior Accountant, and operations team to ensure transactions are recorded accurately, documentation is maintained, and accounting activities are completed within established deadlines.The ideal candidate has experience in accounts receivable, cash application, or accounting operations and demonstrates strong attention to detail, sound judgment, and a commitment to accuracy and confidentiality. Candidates who are currently pursuing an associate's or bachelor's degree in Accounting are encouraged to apply. Previous construction industry experience is not required. The successful candidate will be comfortable working with QuickBooks, Excel, and web-based operating systems, managing competing priorities, and communicating professionally with customers, vendors, and internal stakeholders.Core ResponsibilitiesCash Management & Accounts ReceivableDeposit checks logged by the front desk on the same business day and record deposit details in the operating system for the Senior Accountant.Post incoming funds, including deposited checks and electronic receipts identified by the Controller, in the operating system on the same day.Apply customer payments to the correct accounts and invoices, ensuring accurate and timely cash application.Maintain cash application logs and accurate accounts receivable aging reports.Identify and escalate short payments, overpayments, disputes, unapplied cash, and at-risk accounts to the Controller.Prepare and send payment reminders and payment-instruction verification requests to customers, following up on past-due balances.Coordinate with the Controller and operations team to resolve discrepancies and maintain accurate customer account records.Accounting Operations & Transaction PostingPost approved disbursements and applicable fees in the operating system using documentation approved by the Controller and daily payment reports provided by the operations team.Prepare release schedules and supporting calculations for the Controller's review and approval.Record approved releases in the operating system after the Controller confirms execution and communicate confirmation to customers.Prepare internal transfer requests identified by the Controller, documenting amounts, accounts, and business purposes for approval.Enter and maintain accurate transaction records in accordance with established accounting procedures and internal controls.Maintain clear supporting documentation for all transactions and ensure postings are traceable to approved documentation or logged receipts.Do not approve or execute disbursements, releases, wires, ACH payments, or transfers.Accounts Payable & Vendor AdministrationEnter and file vendor invoices in QuickBooks and prepare accounts payable reports for the Controller's review and payment.Maintain organized vendor records, including W-9 forms and information required for year-end 1099 reporting.Compile and organize supporting documentation for year-end tax reporting.Track outstanding vendor invoices and help ensure records are complete and readily accessible.Maintain accurate accounting files and supporting schedules in the document management system.Financial Reporting & Accounting SupportPrepare monthly close-out schedules and recurring partner, investor, and note-holder reports for review by the Senior Accountant.Prepare customer activity reports and other financial schedules as requested by the Controller.Download monthly bank statements for company accounts and file them in the document management system.Perform light reconciliations of designated, low-activity bank accounts as assigned by the Controller, subject to review by the Senior Accountant.Support month-end close activities by maintaining organized records, preparing supporting documentation, and resolving transaction-level discrepancies.Assist with accounting analyses, reporting requests, and special projects as directed by the Controller.Ensure financial records are accurate, complete, and maintained in accordance with established procedures.Customer Service & Affiliate BillingServe as the day-to-day contact for accounting-related customer inquiries, responding promptly and professionally or escalating matters to the Controller when appropriate.Prepare and send invoices for affiliated entities using approved billing information.Maintain affiliate accounts receivable aging reports and follow up on overdue invoices.Escalate affiliate accounts more than 60 days past due to the Controller.Maintain complete customer accounting files, including agreements, notices, waivers, transaction histories, and related documentation.Communicate clearly with customers, vendors, and internal stakeholders to resolve routine accounting questions and support timely payment processing.Internal Controls, Documentation & Team SupportFollow established accounting policies, procedures, and internal controls, including separation-of-duties requirements.Ensure transactions are supported by appropriate approvals and documentation before posting.Maintain the confidentiality of sensitive customer, vendor, employee, and company financial information.Cross-train with the Controller's designated backup on system posting and cash application to maintain operational continuity during absences.Provide backup support for routine accounting activities while respecting approval, payment execution, general ledger posting, and reconciliation responsibilities assigned to other team members.Identify opportunities to improve accounting workflows, documentation, and transaction processing, and communicate recommendations to the Controller.Maintain organized electronic records and supporting documentation to facilitate reporting, reviews, and audits.Position ExpectationsAccuracy: Ensure deposits, transaction postings, cash applications, invoices, and supporting records are complete and accurate.Organization: Maintain orderly accounting files, transaction logs, vendor records, and customer account documentation.Urgency: Complete deposits, cash application, and required system postings within established same-day deadlines.Ownership: Follow requests, receipts, discrepancies, and outstanding balances through resolution, escalating issues appropriately.Communication: Communicate professionally and courteously with customers, vendors, and colleagues by phone and email.Confidentiality: Exercise discretion when handling sensitive financial information, customer records, and company documentation.Internal Controls: Follow established approval procedures and separation-of-duties requirements without assuming unauthorized approval or payment execution responsibilities.Excel Proficiency: Create and adjust pivot tables, develop easy-to-moderate formulas, and understand existing formulas and spreadsheet logic when updating files.Reliability: Meet recurring deadlines for transaction posting, reporting, invoice follow-up, and accounting support.QualificationsBachelor's degree in Accounting, or currently pursuing an associate's or bachelor's degree in Accounting.1–3 years of experience in accounts receivable, cash application, or accounting operations.Experience supporting multiple legal entities is preferred.Proficiency in QuickBooks Desktop, Microsoft Excel, Microsoft Word, and web-based operating platforms, or the ability to learn new systems quickly with training.Working knowledge of accounts receivable, accounts payable, payment processing, transaction posting, and basic accounting procedures.Ability to create and modify Excel pivot tables and formulas and interpret formulas developed by others.Strong attention to detail and the ability to maintain accurate records and supporting documentation.Excellent organizational, time management, and follow-through skills.Professional written and verbal communication skills, including customer service and payment follow-up.Ability to handle confidential financial information with discretion and integrity.Familiarity with month-end close support, financial reporting schedules, and internal controls is a plus.Note: Previous construction industry experience is not required. Candidates currently pursuing an accounting degree are welcome to apply.BenefitsCompetitive compensation based on experience and education, plus Year End performance-based bonus.Medical, dental and vision insurance.401KPaid holidays, vacation, and sick time.Professional development and training.Company culture perks, including gift contests, team outings, and company-matched charitable giving.Work Environment & Pre-Employment Requirements