Administrative Assistant

At BWX Technologies, Inc. (NYSE: BWXT), we are People Strong, Innovation Driven. A U.S.-based company, BWXT is a Fortune 1000 and Defense News Top 100 manufacturing and engineering innovator that provides safe and effective nuclear solutions for global security, clean energy, environmental restoration, nuclear medicine and space exploration. With more than 7,800 employees, BWXT has 14 major operating sites in the U.S., Canada and the U.K. We are the sole manufacturer of naval nuclear reactors for U.S. submarines and aircraft carriers. Our company supplies precision manufactured components, services and fuel for the commercial nuclear power industry across four continents. Our joint ventures provide environmental restoration and operations management at a dozen U.S. Department of Energy and NASA facilities. BWXT’s technology is driving advances in medical radioisotope production in North America and microreactors for various defense and space applications. For more information, visit Follow us on LinkedIn, X, Facebook and Instagram. Welcome to BWXT We believe in empowering our employees and cultivating a dynamic workplace that fosters growth and collaboration. Whether you’re an experienced professional or just starting your career, you'll find opportunities to challenge yourself, learn from seasoned experts, and contribute to nuclear innovation. We required a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are passionate about making a difference. Position Overview: The Administrative Assistant is responsible for ensuring the smooth, efficient, and compliant operation of the business needs daily. This role requires strong problem‑solving abilities, effective communication skills, and the judgment to navigate non‑routine situations with professionalism and discretion. The Administrative Assistant serves as a central point of coordination for departmental operations, communication, and administrative processes. Candidates must have prior related experience, including proficiency with computer software used to generate complex charts, spreadsheets, databases, and presentation materials. Advanced skills in word processing, spreadsheet management, and database administration are essential. The role also provides clerical and administrative support, typically to one leader and, in some cases, to their supporting staff. Location: Remote with approximately 15% travel Your Day to Day as Administrative Assistant Provide comprehensive administrative support to the assigned TSG President and designated personnel, ensuring timely and efficient completion of tasks. Manage employee and contractor training documentation, including creating, maintaining, and tracking training records, qualification materials, and presentation content. Support organizational contract transitions, including activities related to absorbing newly awarded contracts and integrating acquired organizations. Plan and coordinate organizational events, managing logistics, scheduling, vendor communication, and on‑site support Coordinate security and clearance processes, including site access, documentation, and communication with Security and Clearance Administration. Support cross departmental coordination, monitoring task execution across internal teams, contractors, and personnel, including scheduling required medical testing. Oversee procurement and inventory, including generating purchase requisitions, purchasing office supplies, and maintaining inventory levels. Manage financial and expense processes, including reconciling credit card purchases, preparing expense reports, and maintaining related spreadsheets. Coordinate travel arrangements, including booking transportation, securing lodging, and preparing detailed itineraries. Preferred experience with the Concur Travel and Expense system for processing travel requests and reimbursements. Prepare, organize, and distribute departmental reports, presentations, and other documentation. Maintain filing systems and records management processes, ensuring accuracy, organization, and compliance with company standards. Schedule and support meetings, including calendar management, agenda preparation, and logistical coordination. Serve as a primary point of contact for the assigned department, facilitating communication and providing timely responses to inquiries. Provide general office support, including answering calls, handling mail and deliveries, greeting visitors, and escorting guests as required. Prepare PowerPoint presentations and other communication materials as needed. Draft, proofread, and edit correspondence and documents to ensure clarity, accuracy, and professionalism. Assist with process improvements, identifying opportunities to streamline administrative workflows and enhance office efficiency. Comfortable using AI tools and/or willing to learn or train others on AI-based systems. Maintain confidentiality and handle sensitive information with discretion and professionalism. Perform additional related duties as assigned to support departmental and organizational needs. Required Qualifications: High School diploma or GED required. A minimum of 10 years of relevant experience. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and strong internet research skills. Ability to work independently while managing multiple tasks, shifting priorities, and deadlines. Strong attention to detail, accuracy, and follow through. Excellent interpersonal and communication skills, including professional verbal and written communication. Ability to handle sensitive and confidential information with discretion and sound judgment. Exceptional organizational and time management skills, with proven problem-solving abilities. Professional, polished, and collaborative team player who can interact effectively with staff at all levels, visitors, and external partners. Proficiency with office equipment and standard business applications, with the ability to learn new systems quickly. Ability to work in an open office environment and adapt to changing needs. Ability to travel occasionally, as required by departmental activities. Reliable, self-motivated, and able to anticipate needs to support smooth office operations. U.S. citizenship required. Ability to obtain and maintain DOE or DOD security clearance, as applicable. What We Offer: Competitive salary and benefits package, including health, dental, and retirement plans. Flexible work schedules and paid time off to promote a healthy work-life balance. Professional development opportunities, including mentorship programs and sponsorship for continuing education. An inclusive atmosphere that celebrates new perspectives and supports collaboration between different generations. The chance to be part of a mission-driven organization making a positive impact on the future of energy. Opportunities for continuous learning and training to grow throughout your career! Pay: $64,000 - $90,000 The base salary range for this Remote position at the start of employment is expected to be between $64,000 and $90,000 per year. However, the base salary offered is based on local job market factors, and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment. If hired, the selected job candidate will be employed 'at-will,’ unless employed at a location and in a position subject to a collective bargaining agreement. The company further reserves the right to modify base salary (as well as any other discretionary payment, compensation or benefit program) at any time, including for reasons related to individual performance, company or individual department/team performance, and other market factors. As a federal government contractor, BWX Technologies, Inc. and any subsidiaries, affiliates and related entities (“BWXT” or the “Company”) complies with all federal, state, and local laws and customer requirements regarding health and safety protocols. As such, all BWXT new hires will be required to adhere to applicable Company health and safety requirements within the workplace as a condition of employment. Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified information or matter. Position requires U.S. citizenship with (no dual citizenship) ability to obtain and maintain a Department of Energy (DOE) security clearance which involves an extensive criminal and financial background investigation, drug test and previous employment reference verifications. BWXT is committed to the concept of Equal Employment Opportunity. We have established procedures to ensure that all personnel actions such as recruitment, compensation, career development, benefits, company-sponsored training and social recreational programs are administered without regard to race, color, religion, sex, national origin, citizenship, age, disability, protected veteran or other protected status. BWX Technologies, Inc. and its affiliates and subsidiaries (BWXT) is not responsible for and does not accept any liability for fees or other costs associated with resumes or candidates presented by recruiters or employment agencies, unless a binding, written recruitment agreement between BWXT and the recruiter or agency exists prior to the presentation of candidates or resumes to BWXT and includes the specific services, job openings, and fees to be paid (“Agreement”). BWXT may consider any candidate for whom a recruiter or agency has submitted an unsolicited resume and explicitly reserves the right to hire such candidate(s) without any financial obligation to the recruiter or agency unless an Agreement is in place prior to presentation and such Agreement explicitly encompasses the job opening for which such fees or costs are sought. An email, verbal or other informal contact with any person within BWXT will not create a binding agreement. Agencies or recruiters without an Agreement are directed not to contact any hiring managers of BWXT with recruiting inquiries or resumes. Recruiters and agencies interested in partnering with BWXT may contact BWXT’s Talent Acquisition team at View email address on click.appcast.io.