Corporate Paralegal & Legal Program Manager

Job Description

Job Description

About Zūm:

Zūm is revolutionizing mass mobility with its Connected Mobility Experience ( Zūm CMX ™) system that connects and coordinates people, vehicles, and operations in real time. In the $50 billion student mobility market – the largest segment of the mass mobility industry – Zūm CMX  is transforming a daily source of anxiety and disruption into a reliable, transparent, and efficient mobility experience for students and families. Today, more than 6,500 schools rely on Zūm CMX . Recognized globally for its innovative approach and operational execution, Zūm has been named to Fast Company’s World’s Most Innovative Companies, CNBC Disruptor 50 and Changemakers, the World Economic Forum, and the Financial Times’ Fastest Growing Companies lists. Zūm is backed by leading investors including Sequoia Capital, GIC, TPG, and Softbank.

We’re looking for a Corporate Paralegal & Legal Program Manager to support a lean, fast-moving Legal function and report directly to the General Counsel. You’ll manage corporate compliance activities and coordinate closely with our legal teams, operations and electrification teams, and finance to keep a multi-state, multi-entity company in good standing, and you’ll run projects that help Legal deliver and the business scale: complex transactions, corporate governance, outside counsel and vendor management, legal budget and reporting, and cross-functional initiatives. This is a builder’s role. You’ll bring structure where needed, and you’ll be the go-to person the GC and the business count on to keep things moving.

This is a high-volume, fast-paced environment with a lean team. If you like owning your lane, juggling many workstreams, and making the legal function run better, keep reading.

This role is based at the Company’s headquarters in Redwood Shores, CA and requires you to be onsite 3x/week (Monday, Tuesday, and Thursday).  Key Responsibilities

Corporate Governance & Entity Management: Maintain the corporate records for Zum and its subsidiaries: minute books, board and stockholder consents and resolutions, cap table support, and corporate level entity controls, signature and delegation policies, and other policy compliance activities. Prepare materials for board and committee meetings. Manage entity formation, qualifications, and track annual filing compliance.

Corporate Finance & Grant Compliance: Support complex corporate finance transactions including debt and equity agreements and related negotiations, know-your-customer and diligence processes. Manage closing checklists and signature page logistics for financings.Track compliance with credit agreement and investor-agreement obligations: compliance certificates, financial reporting deliverables, notice requirements, covenant calendars, and consent and approval rights.

Government Relations Support. Track lobbying registrations, periodic lobbying reports, political contribution and gift/ethics compliance, and trade association memberships.

Legal Program & Project Management: Own the Legal team’s project roadmap. Run cross-functional initiatives from kickoff through completion, such as policy rollouts, contract and records refreshes, diligence and audit responses, and new-market or new-entity launches. Set priorities with the GC, track deliverables, and report status.

Outside Counsel & Vendor Management: Manage the outside counsel roster, engagement letters, and rate arrangements. Review invoices against budgets and billing guidelines, track spend by matter and function, and prepare regular legal spend reports for the GC and Finance. Manage legal vendors and subscriptions (e.g., Harvey, e-signature, registered agent, research tools).

Process Improvement: Document and improve Legal’s internal workflows. Build checklists, templates, and dashboards. Identify where automation and AI tools (e.g., Harvey) can remove manual work, and support Legal's AI governance, including vendor evaluation, data handling review, and usage guidelines for tools like Harvey. 

Department Administration: Manage the Legal budget tracking, department metrics, the knowledge base and self-service resources for the business.

Required Qualifications

• 5+ years of experience as a corporate paralegal or similar role in a law firm or in-house.
• Hands-on experience with corporate governance and entity management (minute books, consents, Secretary of State filings, multi-state qualifications)
• Experience with debt or equity financings from the paralegal side (closing checklists, officer's certificates, UCC/lien searches, consents).
• Demonstrated ability to exercise judgment on routine matters and escalate appropriately to the GC or inhouse attorneys.
• Demonstrated ability to manage multiple projects and deadlines at once with minimal oversight
• Experience managing outside counsel relationships and reviewing or tracking legal invoices and budgets
• Strong written communication and attention to detail; able to produce clean, board-ready work product
• Self-starter who is comfortable with ambiguity and builds structure where none exists
• Bachelor’s degree required; paralegal certificate or equivalent training a plus
• Comfort handling highly confidential, material nonpublic information.
• Strong Excel/spreadsheet and dashboard skills for spend, deadline, and obligation tracking.

Preferred Qualifications

• Experience with entity management and matter management tools (e.g., Boardvantage, Unity or similar)
• Familiarity with CLM platforms (Linksquares a plus) and e-signature tools
• Experience implementing AI-enabled legal tools
• PMP or other project management certification, or a track record of running complex cross-functional projects
• Background in a high-growth technology company, or in transportation, education, or public-sector environments
• Experience supporting a venture-backed company through financings and board reporting

The targeted base salary range for this role is listed in the compensation section below. Actual salary may be above or below this range based on factors such as location, skills, and relevant experience. In addition, this position may include additional compensation in the form of equity or commissions. If you are a full-time salaried or hourly worker, we offer the following benefits: Medical, Dental, Vision, 401(k), Holidays, Wellness, Vacation, and more. The targeted pay range for this role in CA, USA is: $150,000 - $175,000 plus stock options.

Zūm Services, Inc. and all its subsidiaries provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We may use artificial intelligence (AI) tools, such as Lever, Fountain, Factory Fix, Metaview, Gem, Claude, to support parts of the hiring process, including reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on applicant’s provided data or publicly available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us at legal- View email address on us.fitly.work.