College Intern - Records Management and Compliance

College Intern - Records Management and Compliance

Location: Tempe, AZ, US

Join us in building a better future for Arizona! SRP is one of the largest public power and water utilities in the U.S. providing electricity to approximately one million customers in the greater metropolitan Phoenix area. Since its founding in 1903, SRP has fostered a culture of stewardship and customer service consistently ranking as an industry leader in customer service according to J.D. Power and named one of Arizona's best employers by Forbes. SRP continues to adapt to its changing business environment by seeking innovative ways to reimagine utility service and the provision of critical resources essential to the life and economy of Arizona.

Why Work at SRP At SRP, we foster an inclusive work environment and believe everyone should have a fair chance to work, regardless of who they are. That's why we value teams with diverse perspectives, experiences, and backgrounds to help SRP deliver on its mission of providing reliable, affordable and sustainable water and power. SRP's success is rooted in our employees' happiness, health, and safety. That's why we offer a comprehensive benefits package to meet the needs of our employees and enhance their well-being. In addition to competitive pay and performance incentives, eligible employees can take advantage of the following benefits:

• 401(k) plan with employer matching
• Access to a recreation and fitness facility
• Tuition assistance for both undergraduate and graduate programs: College interns are eligible to receive $1000 per calendar year

Summary SRP is seeking a motivated College Intern to support our teams while gaining hands-on experience in a collaborative, mission-driven environment. This internship offers students the opportunity to apply classroom knowledge to real-world projects that support SRP's commitment to delivering reliable, sustainable water and power services. Interns will work closely with experienced professionals, contribute to meaningful work, and develop technical and professional skills relevant to their field of study. The role is designed to foster learning, teamwork, and innovation while providing exposure to SRP's operations and culture.

This position serves as a team member in an entry-level position and works under direct supervision to support the Records and Information Governance (RIG) Department. Individual projects will be assigned to the student intern to enhance learning outcomes. The main responsibilities of the position involve customer support and collaboration with various business areas; facilitation of paper records handling and box management; assists, designs, develops, recommends and implements records management and compliance systems, procedures, and activities. Assists with special records related research and projects. The student intern will work daily scheduled hours based on the department's needs, with a minimum requirement of 15 hours and up to 40 hours per week maximum.

What You'll Do

• Facilitates proper box management/paper records handling
• Assists with the development, maintenance, implementation, dissemination/publication and update of the SRP Records Retention Schedule
• Develops, maintains and disseminates departmental operating procedures
• Identifies and documents problems in work processes, suggest improvements, and implements approved recommendations
• Works with records and information management systems and applications, such as OpenText Content Server (and other enterprise content management solutions), Microsoft365 (Office Suite, Teams, SharePoint, Outlook), PowerBI
• Develops, maintains and provides reports for users and management as necessary
• Works with departments to review and process inventories and gain approval for disposition of records
• Coordinates transfer of records amongst business areas and to and from off-site storage facility, ensure proper identification, tracking and security
• Assists with development of training materials and provides training for end-users and new team members
• Provides support, scheduling, tracking, and reporting for electronic disposition of records and information
• Provides research, assistance and guidance to internal stakeholders regarding records and information management
• Assists with assessing and tracking compliance to internal standards
• Maintains knowledge and awareness of current trends, methods and technologies related to records and information management
• Supports projects and initiatives in collaboration with the RIG analysts

Education A high school diploma, GED, or equivalent is required.

Additional Requirements and Qualifications Preferred Qualifications:

This position requires the student intern to work a minimum of 25 hours per week between the hours of 7:00 a.m. and 6:00 p.m. Up to 40 work hours are available weekly if the student's school schedule permits. With good work performance, this position can last until college graduation. Student Interns MUST be enrolled in a minimum of 6 college credits 100 level or higher (exception for Summer Session).

Preferred Knowledge and Skills:

• Excellent verbal and written communication skills
• Attention to detail
• Excellent customer service skills
• Proficient in the use of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Knowledge and experience with M365 Teams/SharePoint desired
• Being flexible and adaptable to change
• Ability to track and update program metrics
• Ability to work in a team environment and independently with minimal supervision
• Ability to interface with all levels of staff, including senior staff, to accomplish assigned duties
• Ability to work with external contacts (vendors, agencies, legal counsel, etc.)
• Ability to collaborate with others and willingness to seek input from stakeholders
• Ability to work well with ambiguity and under pressure
• Handles confidential/sensitive information with discretion

The Student Intern Program requires participants to work a minimum of 15 hours per week and up to a maximum of 40 hours per week. Scheduled hours may vary based on departmental needs and hiring manager's discretion, provided hours worked remain within the 1540 hour weekly range.

Hybrid Workplace SRP currently offers a hybrid workplace, which allows employees whose jobs can be performed remotely, and who have sufficient technical capability, to telework up to three days per week. Although teleworking is available, all employees must live and work in Arizona.

Drug/Alcohol Policy Statement To promote the safety and well-being of our employees, customers, and the communities we serve, SRP is committed to maintaining a drug/alcohol free work environment. Although marijuana may now be legal in Arizona, except as otherwise specified under Arizona law, SRP considers it to be an illegal drug for the purpose of our drug/alcohol policy because marijuana remains illegal at the federal level. Any candidate found to be impaired during the hiring process or who has the presence of an illegal drug or unauthorized substance in their system during the pre-employment drug/alcohol test may be disqualified from further consideration in the hiring process.

Equal Opportunity Employer Statement Salt River Project (SRP) is committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, military status, or any other protected status under applicable federal, state or local law. Work Authorization All candidates must be legally authorized to work in the United States. Currently, SRP does not sponsor H1B visas, OPT, or other employment-related visas.

Salt River Project Agricultural Improvement & Power District