Substitute Secretary

Substitute SecretaryHigh School diploma or equivalent required. Substitute Secretary - $15.25 per hour. Required materials: 1. Cover Letter 2. Resume 3. Transcripts (unofficial). Call Human Resources at View phone number on click.appcast.io ext. #1020 with questions.Essential duties and responsibilities may include but are not limited to the following. Other job-related duties may be assigned:A. Supports Office Operations by performing one or more of the following functions:Coordinating office communicationsGreeting and assisting walk-in visitors, students, staff, and parentsResponding to technical, programmatic, and operational inquiries with information, materials, or referralsComposing, typing, and proofreading correspondence and reportsDeveloping, updating, and distributing information materialsCoordinating meetings, activities, and eventsMaintaining and coordinating schedules as assignedArranging conferences, meetings, programs, and training seminarsAttending meetings, taking notes, and keeping recordsCompiling, maintaining, and reporting dataAnalyzing, interpreting, and recording data for customized data management systemsDeveloping standard and specialized reports for budget, enrollment, attendance, statistics, and book inventoryCompiling and maintaining attendance rosters, enrollment counts, statistical records, and other reportsMaintaining confidential administrative files and cumulative student recordsReviewing and processing leave requests, substitute assignments, and evaluationsProviding quality assurance reviews of reports and dataMonitoring payroll timesheetsBookkeeping and operational processesCoordinating, maintaining, and reconciling accounting dataCompiling standard and customized budget and accounting reportsProcessing mileage reports, invoices, work orders, property damage/loss forms, and insurance claimsCollecting funds and maintaining accurate transaction records for student activities and servicesMonitoring, recording, and maintaining special accountsMaintaining petty cashMaintaining office supplies and equipmentOrdering supplies, equipment, and materialsProcessing warehouse requisitions, purchase orders, print shop requisitions, and catering formsMaintaining inventory, following up on orders, distributing supplies, and maintaining accounting recordsTroubleshooting and repairing office equipmentCoordinating advanced equipment repairs with technical specialists or vendorsB. Provides Student and Customer Services by performing one or more of the following functions:Providing academic support servicesAssisting with registrationProcessing transcript requestsCompleting forms for entry into other schools, colleges, and/or military organizationsCoordinating MHSA student eligibility for activitiesCoordinating ABE, GED, Compass, and related testing servicesProviding campus support servicesReceiving student deliveriesAssigning and processing locker requestsMaintaining lost and foundIssuing parking permitsCoordinating sales, fees, and receiptsSelling bus and lunch ticketsSelling tickets for athletic and other school eventsCollecting and recording activity feesCollecting and recording book finesArranging and assisting substitutesC. Provides Assistance to the Department/Program as outlined in District-approved supplemental job description/addendum, including but not limited to:Adult Education Secretary IICSPD Secretary IIVisual Arts Secretary IICentral Library Services Secretary IIMedicaid Billing Secretary IIHigh School Special Services Secretary II but not limited to Title IV, V, IX, & IABE Secretary IICustodial Sub Dispatcher Secretary IISpecial Services Secretary II (Admin)D. Maintains a cooperative and professional relationship with staff & supervisors by:Establishing and maintaining effective and cooperative relationships with those contacted in the course of workCommunicating effectively with those contacted in the course of workE. Maintains a high level of ethical behavior and confidentiality of any information regarding students, personnel, and all job-related matters.Minimum qualifications:Education: Equivalent of a high school diploma.Supplemental courses in office organization or secretarial skills preferred.Any combination of training and/or experience that provided the desired knowledge and abilities.Experience: Prior service demonstrating responsible office experience, preferably in a school district preferred.Knowledge, Skills and Abilities:Skills, knowledge and ability in the operation of standard office equipmentSkills, knowledge and ability with word processing, and electronic mail software. Ability to work with spreadsheets preferred.Skills, knowledge and ability in business English, composition, punctuation, spelling and grammarDemonstrated ability to greet and direct visitors and staff in a pleasant, professional manner requiredAbility to work efficiently and with a service-oriented attitude under stressful situations with constant interruptions.Ability to maintain confidentiality of employment and student matters.Skills, knowledge and ability in basic mathematical computationAbility to organize, prioritize and coordinate activitiesAbility to perform recordkeeping and filingAbility to typeAbility to multi-taskAbility to perform duties with speed, accuracy and attention to detailDemonstrated ability to understand and carry out oral or written instructionsDemonstrated ability to act with initiative and good judgmentDemonstrated ability to communicate effectively orally and in writingDemonstrated ability to adapt to such alternatives to the above as the District may find appropriate and acceptablePhysical demands:The physical demands that must be met by an employee to successfully perform the essential functions of this job may include sitting, standing for long periods of time, bending, kneeling, walking, lifting or moving up to 10 lbs., lifting or moving up to 20 lbs. with assistance, twisting at the neck and the waist, light to moderate repetitive use of hands, wrists and forearms while working on a computer. Specific vision abilities required by this job include close and distance vision and the ability to adjust focus. Specific audio abilities required by this job include the ability to perceive the nature of a sound.Work environment:The work environment an employee encounters while performing the essential functions of the job may include an open office environment with noise and frequent interruptions; dealing with time constraints; managing multi-tasks and repetitive tasks.Team responsibilities:Employee works independently with infrequent supervisory instruction. The physical demands, work-environment characteristics, and mental/motor demands described within this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.