Project Administrative Assistant

life insurance, paid time off, paid holidays, short term disability, 401(k) Established in 1891, The L.E. Myers Co. (L.E. Myers) - the oldest MYR Group Inc. subsidiary - is recognized as a premier electrical contractor of large utility construction projects across the nation. We are proud to offer our employees the opportunity to complete training, projects, and collaborative learning alongside our family of subsidiaries. We offer stability, with long-term clients and continuous expansion, which allows our tenured employees and new team members space to grow. At L.E. Myers, we provide structured and strategic occupational growth opportunities for our valued staff. Comprised of long- and short-tenured employees, we are interactive amongst our growing family of subsidiaries, which allows employees to participate in clean energy projects, as well as complete our long-time transmission and distribution projects Reconcile 'submitted billings' vs 'actual billings' when discrepancies arise Submit 'small project' /service billings to accounts receivable department in timely manner (monthly) Correspond with clients who are in arrears via phone conversation and email Update WPE's accounts receivables department and project managers with payment status weekly Escalate unresolved issues to the project manager Administrative Support service team and issue material requisitions Set up Tender and Outlook folders; set up SP tender calendar and send electrical documents / specifications to suppliers advising of tender Transfer project specific timesheets and expenses to a designated spreadsheet for submission to the project manager Prepare and submit prequalification documents Assist with tender takeoffs Project Administrative Support Create, revise, and update Bluebeam PDF files (electrical drawings, O&M manuals, permits, and other required files) Set up new projects on Sharepoint and Microsoft Office, including contracts, insurance, bonding, market recovery, etc. Coordinate client security screening and orientation requirements Coordinate kickoff meetings Complete and submit electrical permit applications and inspection requests Submit material requests to WPE procurement department thru Sharepoint for "A" materials (i.e. distribution, lighting, fire alarm, etc.) Prepare shop drawing submittals, track approvals and delivery schedules Create and manage project QA / QC documents Submit, manage and track RFI's for field staff Review and file field reports / meeting minutes on SharePoint. Advise Project Manager of any pressing issues Project close out (i.e. O&M manuals, warranty, as built drawings, finalize permit, etc.) Regular and predictable attendance Other duties as assigned Essential functions of this position are to be performed at a Company-designated office or field location Understand and comply with the Company's Code of Business Conduct and Ethics Policy and other industry-specific professional and ethical standards Excellent organizational skills with ability to prioritize responsibilities Good problem-solving skills Ability to work independently as well as part of a team Proficient with MS Office Suite Excellent attention to detail Strong file management skills (including using proper file-naming conventions) Working knowledge of basic customer billing procedures ABOUT THE ROLE Established in 1891, The L.E. Myers Co. (L.E. Myers) - the oldest MYR Group Inc. subsidiary - is recognized as a premier electrical contractor of large utility construction projects across the nation. We are proud to offer our employees the opportunity to complete training, projects, and collaborative learning alongside our family of subsidiaries. We offer stability, with long-term clients and continuous expansion, which allows our tenured employees and new team members space to grow. At L.E. Myers, we provide structured and strategic occupational growth opportunities for our valued staff. Comprised of long- and short-tenured employees, we are interactive amongst our growing family of subsidiaries, which allows employees to participate in clean energy projects, as well as complete our long-time transmission and distribution projects Customer Billing Reconcile 'submitted billings' vs 'actual billings' when discrepancies arise Submit 'small project' /service billings to accounts receivable department in timely manner (monthly) Correspond with clients who are in arrears via phone conversation and email Update WPE's accounts receivables department and project managers with payment status weekly Escalate unresolved issues to the project manager Administrative Support service team and issue material requisitions Set up Tender and Outlook folders; set up SP tender calendar and send electrical documents / specifications to suppliers advising of tender Transfer project specific timesheets and expenses to a designated spreadsheet for submission to the project manager Prepare and submit prequalification documents Assist with tender takeoffs Project Administrative Support Create, revise, and update Bluebeam PDF files (electrical drawings, O&M manuals, permits, and other required files) Set up new projects on Sharepoint and Microsoft Office, including contracts, insurance, bonding, market recovery, etc. Coordinate client security screening and orientation requirements Coordinate kickoff meetings Complete and submit electrical permit applications and inspection requests Submit material requests to WPE procurement department thru Sharepoint for "A" materials (i.e. distribution, lighting, fire alarm, etc.) Prepare shop drawing submittals, track approvals and delivery schedules Create and manage project QA / QC documents Submit, manage and track RFI's for field staff Review and file field reports / meeting minutes on SharePoint. Advise Project Manager of any pressing issues Project close out (i.e. O&M manuals, warranty, as built drawings, finalize permit, etc.) Regular and predictable attendance Other duties as assigned Essential functions of this position are to be performed at a Company-designated office or field location Understand and comply with the Company's Code of Business Conduct and Ethics Policy and other industry-specific professional and ethical standards Excellent organizational skills with ability to prioritize responsibilities Good problem-solving skills Ability to work independently as well as part of a team Proficient with MS Office Suite Excellent attention to detail Strong file management skills (including using proper file-naming conventions) Working knowledge of basic customer billing procedures ABOUT YOU Minimum 1 year of general administrative experience Experience as an office assistant, office administrator or similar role is preferred Preferred Education High school diploma or GED WHAT WE OFFER Salary Commensurate with experience, paid weekly. Posted salary ranges are made in good faith. MYR Group reserves the right to adjust ranges depending on the qualifications of the selected candidate. Comprehensive benefits package - Medical, Dental, Vision, Teledoc, Hearing, Prescriptions, Mental Health, Employee Assistance Plan (EAP), Short Term Disability, Retiree Coverage, and Life Insurance under LINECo - (Low deductibles and out-of-pocket maximums) - Fifteen Dollar weekly premium for employee or employee plus family coverage. ThrivePass Health & Wellness Reimbursement Program - Twelve hundred dollars annually for health and wellbeing-related purchases. Annual Paid Time Off starting at 15 days plus 10 paid Holidays (our Cultural Celebration Day is a floating holiday). Generous 401(k) Plan with 100% match up to 6%; immediate vesting , and Annual profit-sharing potential. Superior educational assistance program (support for educational costs, internal training, and more!). Company-paid short and long-term disability, life, and accidental death & dismemberment. Company-paid business travel accident insurance. Various voluntary plans available including supplemental vision, accident and critical illness, ID theft, group legal, group auto & home, and additional voluntary life insurance plans for employee and dependents. This position will remain posted for a minimum of three days. The posting will remain active and automatically extend until the vacancy is filled. Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need an accommodation as part of the employment process, contact our Employment Hotline at View phone number on click.appcast.io. MYR Group, Inc. and our subsidiaries are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees. MYR Group does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States for any employer. MYR Group, Inc. and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. Helping all candidates find great careers is our goal. The information you provide here is secure and confidential. #J-18808-Ljbffr