Part-Time Administrative Assistant

Job Description

Job Description

Part-Time Administrative Assistant / Bookkeeper

Harrisburg, PA | Monday–Friday, 9:00 AM – 2:00 PM - 15-20 HOURS A WEEK.
Part-Time | In-Person

$20-$22/hr.

About the Organization

We are a values-driven, community-oriented nonprofit dedicated to building connection, supporting individuals and families, and providing inclusive, welcoming programs. We believe in collaboration, service, and creating a positive impact in the lives of those we serve.

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant/Bookkeeper to support our daily operations. This part-time role is ideal for someone who enjoys managing both administrative and financial tasks, can communicate effectively, and thrives in a mission-focused environment.

Responsibilities

Administrative Duties:

• Manage phone, email, and written communications

• Create and distribute newsletters (via Constant Contact)

• Maintain accurate membership and event records (Excel, QuickBooks, Rakefet)

• Update website, calendars, and social media platforms (Wix, Facebook, etc.)

• Assist with scheduling, data entry, filing, and office organization

• Set up Zoom/live stream and audio/visual equipment for events

Bookkeeping Tasks:

• Handle payroll, accounts payable/receivable, and donations

• Reconcile bank and credit card statements

• Support budgeting and generate monthly reports

• Ensure compliance with financial reporting (W2s, 1099s, donor receipts)

• Collaborate with Treasurer and prepare for audits or financial reviews

Volunteer & Event Support:

• Coordinate logistics with volunteers for small events

• Communicate details to members and assist with occasional event setup

Qualifications

Required Skills & Attributes:

• Strong organizational and multitasking abilities

• High level of discretion, reliability, and attention to detail

• Excellent communication skills, both verbal and written

• Ability to work independently and as part of a team

• Comfortable learning new technology platforms

Technical Proficiency:

• Microsoft Office Suite (Word, Excel, Outlook, Teams)

• Google Drive

• QuickBooks, Constant Contact, Wix (or ability to learn quickly)

• Experience with nonprofit or small-office bookkeeping is a plus

Why Work With Us?

• Be part of a warm, supportive team that values inclusion and service

• Flexible, family-friendly work schedule

• Opportunity to make a meaningful difference in the community